Records Management Clerk

1 week ago

St Louis, Missouri, United States St. Louis County, MO Full time
Salary: $34,611.20 Annually

Location: Clayton - St. Louis County, MO

Job Type: Full-Time

Remote Employment: Remote Optional

Job Number: 9161

Department: St. Louis County Police Department

Description

An individual in this role is tasked with executing clerical and word processing duties of moderate complexity in the compilation of police documentation. The position operates under the direct oversight of a unit supervisor. Responsibilities include extensive typing and focused efforts to establish computerized police report files while collecting relevant information from law enforcement personnel and civilians via telephone. The accuracy and efficiency of the processed information are subject to review.

Positions as a Police Report Clerk (CARE operator) necessitate fixed shift work to ensure the provision of clerical and word processing services for police report preparation around the clock, every day of the week, throughout the year. Standard work shifts typically last eight (8) hours but may be extended in cases of emergencies, disasters, manpower shortages, or ongoing workloads. Consistent attendance, punctuality, and the capacity to work overtime when required are essential.

Duty Hours: Day shift from 6:30 AM to 2:30 PM; Afternoon shift from 2:30 PM to 10:30 PM; Midnight shift from 10:30 PM to 6:30 AM, with flexibility to accommodate departmental needs. A hybrid office/remote schedule may be available after training completion.

Examples of Duties
  • Creates computerized police reports by utilizing word processing equipment to access a Computer Aided Report Entry system.
  • Inputs Uniform Crime Reporting statistics codes into computer systems for statistical tracking purposes.
  • Collects report information from police officers and crime victims through telephone interactions; prompts callers to ensure comprehensive information is gathered according to established procedures.
  • Retrieves data from the Regional Justice Information System (REJIS).
  • Enters supplemental information into the police reporting system, including additional items reported stolen or damaged based on written supplemental reports.
  • Updates or cancels records for individuals, vehicles, and property in REJIS/MULES/NCIC.
  • Prints police reports and conducts criminal record checks to assist officers in preparing warrant applications and investigations.
  • Performs various established tasks to support other police auxiliary staff, including processing traffic citations, vehicle accidents, curfew violations, and arrest reports.
  • Provides technical CARE support to contract users for direct entry.
  • Processes signage for vehicle tows from private property.
  • Adds OCN to suspect pages.
  • Completes Records validation lists to verify accuracy and disposition by accessing computerized police report system files.
  • Monitors Records phones during after-hours and weekends.
  • Requires REJIS/MULES certifications.
  • Maintains Orders of Protection files, including entries, updates, dismissals, and service information.
  • Performs related tasks as necessary.
Minimum Qualifications

Knowledge, Skills, and Abilities:
  • Familiarity with Computer Aided Report Entry system functions and operations.
  • Proficient in grammar, spelling, and punctuation.
  • Understanding of word processing equipment operations and terminology, including various Microsoft applications; CARE, REJIS, and Internet Explorer.
  • Knowledge of Uniform Crime Reporting (UCR) statistics coding procedures.
  • Awareness of office procedures and methodologies.
  • Some understanding of police investigative techniques.
  • Ability to operate word processing equipment to produce police reports accurately and efficiently.
  • Skill in querying police officers and other callers to gather complete crime information.
  • Capability to perform a variety of clerical tasks with flexibility and attention to detail.
  • Ability to provide courteous and efficient service to the public and police officers.
  • Skill in operating a multi-line phone system.
  • Ability to multitask without compromising quality and efficiency.
  • Typing speed of 45 words per minute with no more than five errors.
  • REJIS/MULES certification is required to perform inquiries and entries in REJIS/MULES/NCIC.
Training and Experience:

Completion of high school with additional coursework in typing and business English, along with two years of experience as a clerk typist, preferably including six months of experience operating word processing equipment; or any equivalent combination of training and experience.
Additional Information

CITIZENSHIP: Must be a citizen of the United States or possess a valid work permit, and apply for citizenship when eligible.
AGE LIMITS: Must be at least eighteen (18) years old at the time of appointment.
EDUCATION: Educational requirements and skills will be determined by the position classification.
PRE-EMPLOYMENT DRUG GUIDELINES: Any illegal adult use or possession of a controlled substance, including marijuana, within one year prior to employment. The term "drug" refers to any controlled substance for which you do not have a prescription, including marijuana in all forms.
TATTOO POLICY: Applicants and Department employees shall not display tattoos that are visible on the face, neck, head, or hands. Visible tattoos on other areas of the body may be displayed with Department approval.
ARREST: Must be free from felony convictions or Class "A" misdemeanors.
MILITARY: Must not have a "Dishonorable" or "Bad Conduct" discharge if having served in the military. All "Other Than Honorable" discharges will be reviewed on an individual basis.

COMPETITIVE SELECTION PROCESS: All appointments to the St. Louis County Police Department are made based on a continuously open, competitive hiring process conducted under the supervision of the Personnel Services Unit. Each applicant must successfully complete each stage of the selection process before becoming eligible to proceed to the next step.

AN EQUAL OPPORTUNITY EMPLOYER: The Board of Police Commissioners resolved that all qualified applicants for employment and/or advancement, whether commissioned or civilian, shall be given equal opportunity for consideration, selection, appointment, and retention, regardless of race, color, religion, sex, national origin, age, disability, or political affiliation.

St. Louis County offers its employees many excellent benefits, including paid medical insurance, paid time off, and participation in the St. Louis County retirement plan. Other benefits include paid life insurance, a credit union, deferred compensation plans, and short and long-term disability insurance.

In addition to these benefits, St. Louis County approved paid parental leave for eligible employees welcoming new children, either by birth or adoption.

  • Police Records Administrator

    2 weeks ago

    St Louis, Missouri, United States St. Louis County, MO Full time

    Salary: $34,611.20 Annually Location: Clayton - St. Louis County, MO Job Type: Full-Time Remote Employment: Remote Optional Job Number: 9161 Department: St. Louis County Police Department DescriptionAn individual in this role is tasked with executing clerical and word processing duties of moderate complexity in the creation of police documentation. The...

  • Accounting Clerk

    4 days ago

    St Louis, Missouri, United States Chemline Inc Full time

    Job SummaryChemline Inc is seeking a highly skilled Accounting Clerk to join our team. As a key member of our accounting department, you will be responsible for maintaining accurate and up-to-date financial records, preparing financial reports, and performing various accounting tasks.Key ResponsibilitiesFinancial Record MaintenanceEnsure the accuracy and...

  • Center Store Clerk

    2 days ago

    St Louis, Missouri, United States Schnuck Markets Full time

    Job Summary:Schnuck Markets is seeking a highly motivated and detail-oriented Center Store Clerk to join our team. As a Center Store Clerk, you will play a critical role in ensuring the efficient operation of our store's inventory management system.Key Responsibilities:Customer Service: Provide exceptional customer service by greeting customers, answering...

  • Data Entry Clerk

    5 days ago

    St Louis, Missouri, United States Canon Business Process Services Full time

    Job SummaryAs a Data Entry Clerk at Canon Business Process Services, you will play a vital role in processing data entry transactions and performing other clerical duties as requested. This is an excellent opportunity to join a dynamic team and contribute to the success of our organization.Key Responsibilities• Process data entry transactions into a...

  • Criminal Report Processing Clerk

    2 weeks ago

    St Louis, Missouri, United States St. Louis County, MO Full time

    Salary: $34,611.20 Annually Location: Clayton - St. Louis County, MO Job Type: Full-Time Remote Employment: Remote Optional Job Number: 9161 Department: St. Louis County Police Department DescriptionAn individual in this role is tasked with executing clerical and word processing duties of moderate complexity in the compilation of police documentation. The...

  • Courtroom Services Coordinator

    2 weeks ago

    St Louis, Missouri, United States State of Missouri Full time

    Job Location: Missouri Circuit Courts Why you'll appreciate this role: A career with the Missouri Judiciary offers the chance to collaborate with a diverse group of dedicated professionals and to embark on a fulfilling and impactful career path. Various skill sets are essential to further the objectives of the Missouri Judiciary and to ensure seamless...

  • Financial Records Specialist

    2 weeks ago

    St Louis, Missouri, United States Chickasaw Nation Industries Full time

    Join a Team that Values Your ContributionsAt Chickasaw Nation Industries, we are dedicated to fostering a culture where every employee is passionate about their work and committed to customer satisfaction.POSITION OVERVIEWThe Financial Records Specialist plays a crucial role in supporting the accounting functions related to the United States Department of...

  • Floor Care Operations Manager

    2 weeks ago

    St Louis, Missouri, United States SBM Management Full time

    Job Overview Position at SBM Management The Floor Care Operations Manager will oversee and ensure the effective execution of floor maintenance activities within the designated program. This role involves managing both permanent and temporary staff engaged in floor care services. The individual will conduct inspections of work areas, equipment, and...

  • Healthcare Access Specialist II

    2 weeks ago

    St Louis, Missouri, United States Barnes-Jewish Hospital Full time

    Position: Medical Records ClerkCompany: Barnes-Jewish HospitalAs a Patient Access Representative at Barnes-Jewish Hospital, your role will encompass:Facilitating patient registration and appointment scheduling across various BJC platformsEnsuring accurate patient identification, registration, appointment scheduling, insurance verification, and document...

  • Healthcare Data Specialist

    1 week ago

    St Louis, Missouri, United States Ciox Health Full time

    Job Title: Medical Records ClerkAbout Ciox HealthCiox Health is a leading healthcare data logistics company dedicated to protecting and delivering health data to improve human health. With a vast network of thousands of organizations, hospitals, clinics, and data partners, Ciox Health is at the forefront of enabling secure data movement and connections in...

  • Hospitality Management Lead

    5 days ago

    St Louis, Missouri, United States Lodging Hospitality Management Full time

    About the RoleLodging Hospitality Management is seeking a detail-oriented and experienced restaurant supervisor to join our team. In this position, you will play a key role in managing all aspects of our restaurant business, ensuring a high-quality experience for our guests and motivating our staff to deliver excellent customer service.Key...

  • Medical Records Retrieval Associate

    2 weeks ago

    St Louis, Missouri, United States Datavant Full time

    Position Overview:About Us:Datavant is at the forefront of healthcare data management, dedicated to safeguarding, connecting, and delivering essential health information to facilitate informed decision-making and enhance human health. As a leading data logistics firm, our innovative products and solutions empower organizations to securely transfer and...

  • Healthcare Access Specialist II

    1 week ago

    St Louis, Missouri, United States Barnes-Jewish Hospital Full time

    Position: Medical Records ClerkCompany: Barnes-Jewish HospitalAs a Patient Access Representative at Barnes-Jewish Hospital, your role will encompass a variety of essential functions:Facilitating hospital admissions and appointment scheduling across various BJC platformsEnsuring accurate patient identification, registration, appointment scheduling, insurance...

  • Clinical Operations Manager

    2 weeks ago

    St Louis, Missouri, United States Affinia Healthcare Full time

    Job OverviewPOSITION SUMMARY: Responsible for overseeing and coordinating the delivery of healthcare services to ensure high-quality patient care. This role includes administrative authority and accountability for the execution of assigned responsibilities.QUALIFICATIONS:Education: A Bachelor's degree in Nursing is preferred.Experience: A minimum of three...

  • Courtroom Services Specialist

    6 days ago

    St Louis, Missouri, United States State of Missouri Full time

    About the Role:We are seeking a highly skilled and experienced Courtroom Services Specialist to join our team at the State of Missouri. As a key member of our Courtroom Services Department, you will be responsible for providing training and support to our clerks in the areas of criminal and civil processing.Key Responsibilities:Create and update written...

  • Criminal and Civil Training Coordinator

    6 days ago

    St Louis, Missouri, United States State of Missouri Full time

    About the Role:We are seeking a highly skilled and experienced Courtroom Services Specialist to join our team at the State of Missouri. As a key member of our Courtroom Services Department, you will be responsible for providing training and support to our clerks in the areas of criminal and civil processing.Key Responsibilities:Create and update written...

  • Criminal and Civil Training Coordinator

    5 days ago

    St Louis, Missouri, United States State of Missouri Full time

    About the Role:We are seeking a highly skilled and experienced Courtroom Services Specialist to join our team at the State of Missouri. As a key member of our Courtroom Services Department, you will be responsible for providing training and support to our clerks in the areas of criminal and civil processing.Key Responsibilities:Create and update written...

  • Permit Coordinator

    6 days ago

    St Louis, Missouri, United States City of Kirkwood Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Permit Clerk to join our team at the City of Kirkwood. As a Permit Clerk, you will be responsible for providing exceptional customer service, processing permits, and ensuring compliance with city codes and regulations.Key ResponsibilitiesPermit Processing: Issue permits and collect fees within...

  • Restaurant Operations Manager

    3 days ago

    St Louis, Missouri, United States Restaurant Management Search Full time

    Restaurant Management Search is seeking a highly motivated and experienced Restaurant Operations Manager to lead our client's St. Louis, MO location.About the Role:Minimum of 1 year management experience in a regional or national Quick Service conceptHighly motivated, self-directed and results-oriented, with the proven ability to solve complex...

  • Healthcare Access Specialist II

    1 week ago

    St Louis, Missouri, United States Barnes-Jewish Hospital Full time

    Position: Medical Records ClerkCompany: Barnes-Jewish HospitalAs a Patient Access Representative at Barnes-Jewish Hospital, your role will encompass a variety of essential tasks, including:Facilitating hospital registration and appointment scheduling across various BJC systemsEnsuring accurate patient identification, registration, scheduling, insurance...