Office Administration Coordinator

2 weeks ago

Washington, United States Federal Transit Administration Full time
Overview

As an Office Administration Coordinator, you will play a vital role in providing essential administrative and operational support to the Executive Director of the Office of the Administrator (TOA).

Eligibility
  • Current employees within the agency are encouraged to apply.
Position Details

This role is part of a Bargaining unit represented by AFGE, local 3313.

Key Responsibilities

The Office Administration Coordinator:
  • Utilizes an automated travel management system to facilitate travel arrangements for TOA staff, including securing travel and accommodation bookings, and preparing necessary travel documentation.
  • Coordinates meetings with external partners and agency leadership, as well as interviews and conferences, ensuring all logistical details such as venue, agenda, and participant lists are meticulously arranged.
  • Maintains accurate and timely records of time and attendance, submitting this information electronically on a bi-weekly basis.
  • Provides guidance to TOA in administering personnel programs in compliance with established policies and procedures.
  • Manages official correspondence through the agency's Electronic Document Management System (EDMS), ensuring all communications are error-free prior to submission for signatures.
The ideal candidate will possess a strong background in managing the daily administrative operations of an organizational program office.

Qualifications

Conditions of Employment
  • Must meet the specialized experience outlined in the Qualifications section.
  • Applications and resumes must be submitted online.
  • All required documentation must be provided by the specified deadline.
CONDITIONS OF EMPLOYMENT:
  • SELECTIVE SERVICE: Males born after 12/31/1959 must be registered for the Selective Service.
  • TELEWORK ELIGIBILITY: This position may allow for occasional telework, subject to approval by your supervisor in accordance with agency policies.
  • PROBATIONARY PERIOD: A one-year probationary period is required unless already completed.
  • TIME-IN-GRADE: Federal applicants must have served 52 weeks at the next lower grade in the competitive or excepted service.
Qualifications

To qualify for this position, candidates must meet either the educational or specialized experience requirements.For GS-09 on Experience: At least one year of experience equivalent to GS-07, including:
  • Providing administrative support for essential organizational systems (e.g., recordkeeping, time and attendance, correspondence).
  • Establishing and maintaining effective working relationships both internally and externally.
  • Drafting and/or updating organizational policies and procedures.
For GS-09 on Education:
  • Completion of 2 years of progressively higher-level graduate education leading to a master's degree or possession of a master's degree.
  • Combination of graduate education and experience may also qualify, supported by your resume and transcripts.
KNOWLEDGE, SKILLS, AND ABILITIES (KSAs): Candidates will be evaluated based on their knowledge, skills, abilities, and/or competencies in the following areas:
  • Written Communication: Ability to write clearly and persuasively for the intended audience.
  • Computer Skills: Proficiency in using computers, software applications, databases, and automated systems.
  • Customer Service: Commitment to understanding and meeting the needs of clients and customers.
Experience may include both paid and unpaid work, including volunteer service.

Additional Information

This announcement may be used to fill additional positions if similar vacancies arise.

The Fair Chance to Compete for Jobs Act prohibits the agency from requesting an applicant's criminal history record before a conditional offer of employment is made.

Benefits

A career with the U.S. government offers a comprehensive benefits package, including access to a variety of programs designed to enhance your federal career. Eligibility for benefits depends on the specific position held.

Evaluation Process

Applications will be evaluated based on qualifications and experience. Please ensure your resume is detailed and supports your application responses.

Required Documents

All applicants must provide a resume created within the USA Jobs Resume Builder, along with any necessary transcripts and supporting documents.

Failure to submit required documents by the closing date may result in disqualification from consideration.

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