Office Administration Coordinator

2 weeks ago

Washington, United States General Dynamics Information Technology Full time

Type of Requisition:
Regular

Clearance Level Must Currently Possess:
Top Secret
Clearance Level Must Be Able to Obtain:
Top Secret/SCI
Suitability:
Public Trust

Job Family:
Business Administration

Job Qualifications:
Skills: Answering Telephones, Drafting Correspondence, Greeting Visitors, Office Management, Scheduling Meetings
Experience: 4 + years of relevant experience
Citizenship Required:
Yes

Job Description:

As an Administrative Support Specialist, you will play a pivotal role in enhancing the operational efficiency of a high-tempo, mission-critical team supporting a Department of Defense joint service organization.

Your expertise in administrative functions will serve as the backbone of our support efforts, ensuring seamless operations within a dynamic environment.

In this role, you will leverage your exceptional technical and customer service skills to address challenges related to personnel management, reception, office administration, travel arrangements, and claims processing.

At General Dynamics Information Technology, we value our employees as our greatest asset. Your contributions will be instrumental in driving meaningful outcomes on complex projects while fostering a rewarding career path.

Key Responsibilities:

  • Facilitating military personnel actions, including performance evaluations, awards, and training compliance.
  • Managing front desk operations, welcoming visitors, and overseeing access protocols.
  • Processing travel-related transactions and managing travel vouchers.
  • Coordinating office space and conference room schedules.
  • Preparing various types of correspondence in accordance with established guidelines.
  • Maintaining and updating databases relevant to administrative functions.
  • Participating in team meetings and contributing to collaborative efforts.
  • Overseeing inventory and procurement of office supplies.
  • Assisting in the development and implementation of administrative procedures.
  • Performing additional duties as assigned.

Qualifications:
Education:
High School Diploma or GED

Experience:
A minimum of four (4) years of experience in providing administrative support within a high-paced DoD environment.

Technical Skills:
Proficient in Microsoft Office Suite, including Word, Excel, and PowerPoint; experience with the Defense Travel System (DTS) is preferred.

Security Clearance Level:
Active Top Secret with SCI Eligibility (adjudicated within the last 3 years)

Required Skills and Abilities:
Demonstrated ability to draft correspondence and reports independently, maintain databases, and coordinate with external agencies. Experience in handling classified materials and organizing special events is essential. You should exhibit professionalism and adaptability in a fast-paced environment while effectively communicating with senior personnel.

Location:
On Customer Site, Washington, District of Columbia

Benefits:
General Dynamics Information Technology offers a comprehensive benefits package, including health and wellness programs, retirement plans, and opportunities for professional development. We prioritize work-life balance and provide various paid time off options to support our employees' well-being.

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