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Administrative Coordinator, Executive Leadership Office
2 months ago
The Administrative Coordinator for the Executive Leadership Office plays a pivotal role in providing extensive administrative and project support to senior leadership. This position is essential for ensuring smooth operations within the office and facilitating effective communication among team members.
Key Responsibilities
1. **Comprehensive Administrative Support**
- Deliver robust administrative assistance to the Chief of Staff and Associate Director, including calendar management and meeting coordination.
2. **Meeting Management**
- Prepare agendas and relevant materials for meetings, ensuring that notes are taken with a focus on actionable items and decisions.
3. **Project Coordination**
- Develop and maintain detailed project plans that outline timelines, roles, and key milestones to ensure the successful execution of various initiatives.
4. **Travel Arrangements**
- Organize all travel logistics for senior leadership, including booking flights, accommodations, and transportation, while managing expense reports efficiently.
5. **Documentation and Reporting**
- Create and edit various documents (Word, Excel, PowerPoint) with meticulous attention to detail and consistency.
6. **Collaboration and Support**
- Work closely with the Senior Executive Assistant to manage shared resources and support the development of standardized processes.
Essential Skills
- Strong organizational abilities and exceptional attention to detail.
- Proven capacity to manage multiple tasks and prioritize effectively in a fast-paced environment.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite and other relevant software.
Qualifications
- 5-7 years of relevant administrative experience, preferably in a collaborative team setting.
- A bachelor's degree is preferred, with a background in health-related fields being advantageous.
PCORI's Commitment
PCORI is dedicated to fostering a diverse and inclusive workplace, welcoming applicants from all backgrounds. We are an equal opportunity employer and value the unique perspectives that each individual brings to our organization.
