Administrative Office Coordinator

2 weeks ago

Washington, Washington, D.C., United States One Federal Solution Full time

One Federal Solution is in search of a dedicated and enthusiastic Administrative Office Coordinator to provide essential support to our federal client.

The Administrative Office Coordinator plays a vital role in delivering administrative assistance across various departments within a large governmental organization.

Key Responsibilities:
  • Proactively identify and address the needs of the office and its personnel to ensure smooth operations.
  • Act as the time and attendance liaison for government personnel, managing a workforce that may range from five to eighty-five employees.
  • Ensure adherence to relevant policies and regulations, maintaining accurate documentation for leave and payroll audits.
  • Effectively process Time and Attendance using the designated payroll system and assist with payroll-related inquiries, including premium pay and leave management.
  • Provide support to staff regarding travel arrangements, including navigating the e2 travel system and completing travel vouchers.
  • Draft and update standard operating procedures (SOPs) for office operations, including travel and supply management.
  • Monitor incoming and outgoing requests to the General Services Division, utilizing tracking systems to manage requests efficiently.
  • Manage multiple priorities effectively, seeking assistance when necessary.
  • Coordinate onboarding processes for new employees, ensuring they receive necessary equipment and access.
  • Facilitate the return of government property for departing employees and ensure proper deactivation of access badges.
  • Assist with case management as part of the Consular task force as needed.
  • Notify relevant departments when employees are assigned workspace or return equipment.
  • Perform additional tasks and responsibilities as assigned by management.

Qualifications:
  • High School Diploma with a minimum of two years of relevant experience.
  • Proficient in Microsoft Office Suite, including Word, PowerPoint, Excel, Teams, SharePoint, and Outlook.
  • Exceptional writing skills, capable of producing error-free documents for high-level stakeholders.
  • Adaptable to the evolving needs of the office environment.
  • Ability to work collaboratively within a team and independently.
  • Strong organizational, communication, and customer service skills.

Job Type:
Full-time, Contract

Compensation:
$28.00 per hour

Benefits Include:
401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance

  • Administrative Office Coordinator

    2 days ago

    Washington, Washington, D.C., United States British American Tobacco Full time

    Job SummaryWe are seeking a highly skilled and organized Administrative Office Coordinator to join our team at British American Tobacco. As an Administrative Office Coordinator, you will provide administrative and logistical support to our Vice President of Federal Government Relations and FGR staff.Key ResponsibilitiesProvide administrative support to the...

  • Office Administration Coordinator

    2 weeks ago

    Washington, Washington, D.C., United States Chickasaw Nation Industries Full time

    OVERVIEWAt Chickasaw Nation Industries, we believe in the power of dedicated service and commitment to excellence. The Administrative Specialist is integral to the success of the United States Agency for International Development's (USAID) Office of Civil Rights (OCR), Strategic Program Operations (SPO) Division.Located in the Washington, DC area, this role...

  • Office Administration Coordinator

    1 week ago

    Washington, Washington, D.C., United States General Dynamics Information Technology Full time

    Position Overview:The Administrative Support Specialist plays a crucial role in ensuring the smooth operation of administrative functions within a high-tempo environment. This position requires a strong foundation in business administration and exceptional customer service skills to effectively support various personnel actions and office operations.Key...

  • Executive Administrative Coordinator

    2 weeks ago

    Washington, Washington, D.C., United States Hong Kong Economic and Trade office Full time

    Job OverviewPosition: Executive Administrative CoordinatorLocation: Hong Kong Economic and Trade OfficeSalary: Competitive salary based on experience Qualifications (a) A minimum of two years' relevant experience in office administration;(b) A valid driver's license with at least six months of driving experience;(c) Proficiency in both spoken and written...

  • Office Coordinator

    1 week ago

    Washington, Washington, D.C., United States Legal Services Corporation Full time

    Job SummaryThe Legal Services Corporation is seeking a highly organized and detail-oriented Office Coordinator to join our team in Washington, DC.About the RoleThis is a regular, full-time, non-exempt position that requires working on-site in an office in DC five days each week. The successful candidate must live in the DC metropolitan area.Key...

  • Grants Administration Coordinator

    2 weeks ago

    Washington, Washington, D.C., United States Mayor's Office of Talent and Appointments (MOTA) Full time

    Position OverviewROLE: Grants Administration CoordinatorAGENCY: Mayor's Office of Talent and Appointments (MOTA)GRADE: Excepted Service, Grade 5 (ES-5)SALARY: Competitive SalaryPriority will be given to current residents of the District of Columbia during the selection process.This role is situated within the Mayor's Office of Talent and Appointments (MOTA),...

  • Office Coordinator

    1 week ago

    Washington, Washington, D.C., United States Legal Services Corporation Full time

    Job SummaryThe Legal Services Corporation is seeking a highly organized and detail-oriented Office Coordinator to join our team in Washington, DC.About the RoleThis is a regular, full-time, non-exempt position that requires working on-site in an office in DC five days each week. The successful candidate must live in the DC metropolitan area.Key...

  • Office Administration and Human Resources Coordinator

    1 week ago

    Washington, Washington, D.C., United States Personnel Staffers Full time

    Job OverviewOffice Administration and Human Resources Coordinator – Join our team at Personnel Staffers. This position requires exceptional interpersonal abilities as you will be engaging with clients, management, and team members. This role offers a promising career trajectory with opportunities for advancement, operating Monday through Friday from 8:00...

  • Senior Administrative Coordinator, Office of the President

    1 week ago

    Washington, Washington, D.C., United States Democracy Fund Full time

    Job OverviewABOUT USDemocracy Fund is a nonpartisan, independent foundation dedicated to addressing the fundamental challenges facing American democracy while safeguarding against emerging threats. Since its inception, the organization has allocated over $275 million in grants to bolster efforts aimed at enhancing democracy through the promotion of a vibrant...

  • Administrative Coordinator

    5 days ago

    Washington, Washington, D.C., United States IFAS Full time

    Job SummaryWe are seeking a highly skilled and experienced Office Administrator to join our team at IFAS. As an Office Administrator, you will play a critical role in supporting the day-to-day operations of our organization, ensuring seamless execution of administrative tasks, and providing exceptional support to our clients.Key...

  • Office Administrator

    5 days ago

    Washington, Washington, D.C., United States IFAS Full time

    Job SummaryWe are seeking a highly skilled and experienced Office Administrator to join our team at IFAS. As an Office Administrator, you will play a critical role in supporting the day-to-day operations of our organization, ensuring seamless execution of administrative tasks, and providing exceptional support to our clients.Key...

  • Administrative Coordinator for Front Office Operations

    2 weeks ago

    Washington, Washington, D.C., United States Girls Global Academy Full time

    Job OverviewThe Front Office Administrator at Girls Global Academy is essential for facilitating the efficient daily functioning of the institution. This role encompasses overseeing front office operations, addressing the needs of students and staff, and providing vital administrative assistance.Key Responsibilities:Front Office Operations:Welcome and assist...

  • Administrative Coordinator

    3 days ago

    Washington, Washington, D.C., United States SiloSmashers Full time

    Job SummarySiloSmashers is seeking a highly skilled Administrative Assistant to provide top-notch administrative support to our federal law enforcement client.Key ResponsibilitiesPrepare and maintain presentations, briefing charts, and documents using computer software, websites, and other presentation materials.Review and modify correspondence for internal...

  • Administrative Coordinator for Front Office Operations

    2 weeks ago

    Washington, Washington, D.C., United States Girls Global Academy Full time

    Position OverviewThe role of the Front Office Staff at Girls Global Academy is essential for maintaining the efficient daily functions of the institution. This position encompasses overseeing front office operations, catering to the needs of students and staff, and aiding in various administrative responsibilities. Key ResponsibilitiesFront Office...

  • Office Coordinator

    1 week ago

    Washington, Washington, D.C., United States LG electronics Full time

    LG Electronics Office Administrator/Receptionist RoleAbout the RoleWe are seeking a highly organized and detail-oriented Office Administrator/Receptionist to join our team at LG Electronics. As a key member of our administrative staff, you will be responsible for managing and coordinating office operations, overseeing office expenses and assets, and...

  • Office Administrator

    2 weeks ago

    Washington, Washington, D.C., United States The Ford Agency Full time

    A prominent advocacy organization has collaborated with The Ford Agency to seek an Office Administrator to oversee their reception area and coordinate in-house events. Individuals with prior experience in reception or office administration who are looking for a stable and rewarding position within a supportive and established team are encouraged to consider...

  • Office Administrator

    2 weeks ago

    Washington, Washington, D.C., United States The Ford Agency Full time

    A prominent advocacy organization in Washington, DC is collaborating with The Ford Agency to recruit an Office Administrator to oversee their reception area and coordinate in-house events. Individuals with prior experience in reception or office administration who are seeking a stable and rewarding position within a supportive and established team are...

  • Administrative Coordinator for Front Office Operations

    7 days ago

    Washington, Washington, D.C., United States Girls Global Academy Full time

    Position OverviewThe role of the Front Office Staff at Girls Global Academy is essential for maintaining efficient daily operations within the institution. This position is responsible for overseeing front office functions, addressing the needs of students and staff, and providing support with various administrative responsibilities. Key...

  • Administrative Coordinator

    1 week ago

    Washington, Washington, D.C., United States Summit Federal Services, LLC Full time

    Job OverviewSummit Federal Services, LLC is seeking an Administrative Coordinator to provide essential support to our executive team. This pivotal position involves a range of administrative functions including meeting organization, event management, travel arrangements, expense tracking, and various other clerical tasks.The successful candidate will...

  • Office Coordinator

    2 weeks ago

    Washington, Washington, D.C., United States Dutch Ridge Consulting Group Full time

    Job OverviewPosition Title: Office CoordinatorCompany Background:Dutch Ridge Consulting Group, LLC (DRCG) is a certified Veteran Enterprise and Service-Disabled Veteran-Owned Small Business, dedicated to providing exceptional technical support across various locations in the United States. With a focus on Systems Integration, IT solutions, Program...