Executive Support Specialist

4 weeks ago


Philadelphia, Pennsylvania, United States Erica Bantom Martin - State Farm Agent Full time
Job Overview

We are seeking a highly organized and detail-oriented Executive Assistant to provide exceptional support to our Agent. As a key member of our team, you will be responsible for managing the Agent's calendar, coordinating meetings, and providing administrative assistance.

Key Responsibilities
  • Manage the Agent's calendar, including scheduling appointments and prioritizing tasks
  • Act as the point of contact for the Agent, employees, clients, and external partners
  • Provide administrative support, including writing and editing emails, drafting memos, and preparing communications
  • Schedule meetings and appointments, and coordinate travel arrangements
  • Develop and implement systems and procedures to improve the Agent's productivity and efficiency
  • Provide high-level, confidential support to the Agent, including managing content creation and analytics
  • Manage pre- and post-event logistics, including travel and product sales
  • Welcoming visitors and directing them to the appropriate department
  • Facilitating and following up on sales and appointments
  • Organizing meetings, including scheduling, sending reminders, and coordinating catering
  • Travel and event arrangements for the Agent
  • Personal duties for the Agent, as assigned
Requirements
  • Minimum 2 years of administrative experience
  • Able to travel to all parts of the US and/or internationally
  • Flexibility, dependability, and adaptability
  • Excellent oral, written, and interpersonal communication skills
  • Excellent organizational skills and ability to process and manage projects in a fast-paced environment
  • Discretion and trustworthiness
  • Driven, professional, proactive, and autonomous
  • Quick thinker and creative
  • Self-motivated, results-oriented, and strong attention to detail
Preferred Qualifications
  • Proven ability to work in a fast-paced, always-changing environment
  • Strong computer skills, including MS Word, Excel, and PowerPoint
  • Detail-oriented with a strong attention to detail
  • Ability to work independently to meet deadlines
  • Strong problem-solving ability
  • Ability to read, write, and communicate in the English language
Benefits
  • Flexible schedule
  • Paid time off
  • Professional development assistance
Work Location

Hybrid remote in Philadelphia, PA 19146



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