Administrative Support Specialist for Executive Vice President
3 weeks ago
Job Summary
We are seeking an experienced Administrative Support Specialist to provide high-level administrative support to our Executive Vice President. The ideal candidate will have a strong background in office administration, excellent communication skills, and the ability to work independently and as part of a team.
Key Responsibilities
- Provide administrative support to the Executive Vice President, including screening incoming calls, managing appointments, and arranging travel arrangements.
- Coordinate meetings, receive and distribute mail, screen visitors, and create visual presentations.
- Typing correspondence, including proposals and confidential materials.
- Manage and conduct follow-up on the PRO Project Management Chart.
- Arrange and oversee schedules/availability of leadership.
- Order supplies for the agency/regional office.
- Manage the Out of Office Calendar.
- Support File Compliance for the Philadelphia Office.
- Operate as the System Administrator for Extended Reach, DHS Connect, etc.
- Compliance and audit prep assistance, including COVID matters and communication.
- Maintain up-to-date compliance posters/literature for the office and filing of the annual licenses and renewals.
- Assist with staff follow-up in personnel matters as needed.
Requirements
- Current Act 33 and Act 34 Clearances.
- Registered and insured vehicle.
- Certificate of Insurance of vehicle.
- Valid Pennsylvania Driver's License.
- Ability to work a flexible schedule, including evenings and weekends, as needed.
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