Administrative Support Specialist for Executive Vice President

3 weeks ago


Philadelphia, Pennsylvania, United States ASECONDCHANCEINC Full time

Job Summary

We are seeking an experienced Administrative Support Specialist to provide high-level administrative support to our Executive Vice President. The ideal candidate will have a strong background in office administration, excellent communication skills, and the ability to work independently and as part of a team.

Key Responsibilities

  • Provide administrative support to the Executive Vice President, including screening incoming calls, managing appointments, and arranging travel arrangements.
  • Coordinate meetings, receive and distribute mail, screen visitors, and create visual presentations.
  • Typing correspondence, including proposals and confidential materials.
  • Manage and conduct follow-up on the PRO Project Management Chart.
  • Arrange and oversee schedules/availability of leadership.
  • Order supplies for the agency/regional office.
  • Manage the Out of Office Calendar.
  • Support File Compliance for the Philadelphia Office.
  • Operate as the System Administrator for Extended Reach, DHS Connect, etc.
  • Compliance and audit prep assistance, including COVID matters and communication.
  • Maintain up-to-date compliance posters/literature for the office and filing of the annual licenses and renewals.
  • Assist with staff follow-up in personnel matters as needed.

Requirements

  1. Current Act 33 and Act 34 Clearances.
  2. Registered and insured vehicle.
  3. Certificate of Insurance of vehicle.
  4. Valid Pennsylvania Driver's License.
  5. Ability to work a flexible schedule, including evenings and weekends, as needed.


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