Office Support Specialist

7 days ago


Salt Lake, Utah, United States BEDGEAR Full time
About the Position

The Office/HR Administrator is the first point of contact for our Salt Lake City facility and provides general support to all staff to ensure operations are running smoothly. This role creates a welcoming and safe environment for all employees, clients, and guests.

Key Responsibilities
  • Reception and Security: Monitor visitor access, maintain security protocols, and ensure the reception area is welcoming and organized.
  • Vendor Management: Onboard vendors with Accounts Payable, source vendors, obtain quotes, process purchase orders, and reconcile invoices.
  • Office and Supply Management: Order and manage inventory for office, breakroom, department, and facility supplies, allocate costs to departments for budget development, and maintain the order of common areas such as conference rooms and reception areas.
  • Administrative Management: Responsible for all office administrative work including scanning, copying, email, faxing, filing, and mail distribution.
  • Human Capital and Culture: Responsible for recruitment, onboarding, orientation, offboarding, and all HC&C duties, administer training and maintain documentation related to certifications and employee engagement, plan and coordinate staff lunches and various culture building events, and support department managers with disciplinary action and advise as necessary.
  • Employee Support: Answer employee questions on policy and procedure, assist in tracking and reporting departmental metrics and KPIs, coordinate employee engagement activities, and maintain HRIS systems.
  • Process Improvement: Recommend and implement new processes and technologies to streamline departmental functions and stay updated on industry knowledge by participating in educational opportunities and reading professional publications.
Requirements
  • Must be 21 years of age or older
  • HS Diploma or GED
  • Must be legally authorized to work in the United States and have IDs needed to verify
  • English proficient (reading, writing, speaking, comprehension)
  • Must be willing and able to undertake light travel as needed for basic errand/or events as necessary
  • Computer savvy; proficient with Microsoft Office
Work Environment

Indoor office environment most times.



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