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Administrative Coordinator

2 months ago

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Job Overview

Office Administrator

SUMMARY:

The Office Administrator plays a crucial role in managing a variety of tasks that are essential for the smooth operation of the office. This position requires a comprehensive understanding of office systems and procedures, and the ability to perform diverse clerical duties that may include answering phones, bookkeeping, typing, operating office machinery, and maintaining filing systems.

Company Culture:

Eagle Fence Distributing, LLC is a prominent distributor of top-quality fencing materials across the nation. As a family-owned business, we pride ourselves on fostering a positive work environment. Our Birmingham branch is supported by our corporate headquarters.

We offer a competitive benefits package including:

  • 401k plan with company contributions
  • Comprehensive medical, dental, vision, and life insurance
  • Profit-sharing opportunities

Candidate Profile:

We seek an individual who can work independently while also thriving in a collaborative team setting. The ideal candidate will possess prior office experience and a proven track record of success. While experience in the fencing industry is advantageous, we are open to training candidates with transferable skills.

KEY RESPONSIBILITIES:

  • Engage with customers, staff, and other stakeholders to provide information, take orders, and resolve issues.
  • Manage incoming calls, direct inquiries, and relay messages as necessary.
  • Organize, copy, sort, and file records related to office activities and transactions.
  • Utilize office equipment such as photocopiers, scanners, and computers efficiently.
  • Input, record, and verify data and other information, including reports and records.
  • Maintain and enhance filing, inventory, mailing, and database systems, both manually and digitally.
  • Sort and distribute incoming mail, respond to correspondence, and prepare outgoing mail.
  • Review documents and records to gather information for responses to requests.
  • Deliver messages and perform errands as needed.
  • Manage inventory and order supplies and services.
  • Coordinate work schedules, manage calendars, and set appointments.
  • Type, format, proofread, and edit documents from notes or dictation.
  • Troubleshoot office equipment issues, including hardware and software problems.
  • Perform additional duties as assigned.

QUALIFICATIONS:

  • To excel in this role, candidates must effectively fulfill each essential duty. The qualifications listed below represent the necessary knowledge, skills, and abilities. Reasonable accommodations may be made for individuals with disabilities to perform essential functions.

EDUCATION and EXPERIENCE:

  • A High School Diploma is required; a bachelor's degree is preferred, along with relevant experience or training, or an equivalent combination of education and experience. A valid U.S. driver's license is required, and candidates must be willing to operate a motor vehicle and pass a company drug screening.