Administrative Support Specialist

3 weeks ago


Kirkland, Washington, United States Madrona Capital Full time
Job Summary:

Madrona Capital is a boutique hotel investment firm seeking a highly organized and detail-oriented Executive Assistant to provide administrative support to our CEO and team. The ideal candidate will have excellent communication skills, be proficient in office management tasks, and possess strong computer literacy.

Key Responsibilities:

• Manage the CEO's calendar, schedule appointments, and coordinate meetings
• Assist with planning and coordination for meetups and events
• Schedule and coordinate content creation with the executive and team
• Manage tasks for the rehabilitation and operations of hotels
• Manage social media accounts and email marketing
• Run payroll and help onboard new team members
• Book travel and accommodations
• Pay bills and vendor invoices
• Utilize DocuSign or similar software to facilitate electronic document signing
• Initiate wire transfers as directed
• Maintain and order supplies
• Act as a personal assistant to the CEO, providing support as needed

Requirements:

• Proven experience as an Executive Assistant or similar role
• Strong computer literacy with proficiency in Microsoft Office Suite and Google Workspace
• Familiarity with DocuSign or other electronic signature software
• Excellent organizational skills with the ability to prioritize tasks effectively
• Exceptional attention to detail and accuracy in all work performed
• Strong written and verbal communication skills
• Ability to maintain confidentiality and exercise discretion when handling sensitive information
• Previous experience in office management or administrative support is preferred
• Real Estate or Property Management experience/knowledge is preferred but not required

What We Offer:

• Competitive salary of $60,000 per year
• 401(k) plan
• Dental insurance
• Health insurance
• Paid time off
• Remote work options

Work Schedule:

• 8 hour shift
• Monday to Friday
• Located in the Seattle area

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