Administrative Assistant

1 month ago

Kirkland, Washington, United States Lake Washington Institute of Technology Full time
Job Summary

We are seeking an experienced Administrative Assistant to join our team at Lake Washington Institute of Technology. The successful candidate will provide administrative support to the School of Engineering, Manufacturing and Transportation Technology, and other program areas as needed.

Key Responsibilities
  • Perform a variety of administrative tasks, including course schedule data entry, class building, document workflow tasks, contract assignments, project tracking, and records retention.
  • Prepare agendas and attend meetings, take, transcribe, and distribute minutes.
  • Maintain supervisor's calendar and others to which assigned, make appointments, and arrange and coordinate meetings.
  • Provide high-level customer service, maintain confidentiality, and use tact and discretion.
  • Greet and escort visitors, receive and respond to inquiries and complaints tactfully and constructively, research and compile required information for response.
  • Screen phone calls, mail, email, visits, inquiries, and other relevant matters, independently answer routine matters and refer others to appropriate persons.
  • Perform complex word processing tasks, create and proofread written communications, use complex spreadsheet functions and databases to develop and maintain records and reports.
  • Develop office procedures, routines, priorities, and filing systems, handle multiple projects and meet deadlines.
  • Compile data from a variety of sources and prepare reports as directed, maintain appropriate records to monitor funded programs.
  • Maintain, monitor, and evaluate records and reports, complete or process requisitions, invoices, and payroll timesheets, order supplies.
  • Serve as a point of coordination as authorized in inter-department, college, and public matters.
  • Plan, direct, and monitor work of subordinate staff as assigned, may take part in interview process for new employees or candidates for promotion and make effective recommendations.
Requirements
  • High school diploma or equivalent required; associate's degree or higher preferred.
  • Two years of related work experience; knowledge of current administrative office procedures to thoroughly and accurately perform the full scope of responsibility within the assigned department.
  • Excellent written and verbal communication and customer service skills, demonstrated ability to communicate with the general public in a courteous, helpful, and clearly understood manner, ability to work with diverse populations.
  • Strong organization skills, detail-oriented, ability to move from one task to another effectively and prioritize time and duties efficiently and work with limited supervision.
  • Demonstrated ability to use tact and discretion, ability to maintain confidentiality of information including personnel records, evaluations, budgets, and other related matters.
  • Knowledge of Microsoft Office and Applications, Zoom, related software applications, and standard office equipment, knowledge of proper English grammar, usage, and spelling, keyboarding speed of at least 50 wpm, demonstrated ability to adapt to new technology.
  • Experience with CTC Link or similar enterprise software application preferred.

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