Event Coordination Associate
2 weeks ago
About Ocean State Job Lot
Ocean State Job Lot is a retail company dedicated to providing exceptional value and quality products to our customers. We pride ourselves on our commitment to excellence and community engagement.
POSITION: EVENT COORDINATION ASSOCIATE
DEPARTMENT: SPECIAL EVENTS
REPORTS TO: DIRECTOR OF EVENTS
FLSA Grade: Non-Exempt, Part-Time
SALARY: Competitive hourly rate
Position Summary:
The Special Events team at Ocean State Job Lot is seeking an Event Coordination Associate to assist in the planning and execution of our significant fundraising events. The Event Coordination Associate will be expected to work part-time hours and will play a crucial role in ensuring the success of our events.
Key Responsibilities:
- Provide comprehensive administrative and logistical support for large-scale events, including fundraising initiatives.
- Assist in all facets of event production, such as managing vendor logistics, securing necessary credentials, and maintaining organized event environments.
- Collaborate with internal teams, vendors, and contractors to ensure the flawless execution of event plans.
- Facilitate production meetings and contribute to the development of event agendas.
- Communicate effectively with vendors and production staff to ensure timely task completion.
- Support the team in managing guest communications and seating arrangements.
- Track and enter production data across various platforms, ensuring accuracy and organization.
- Coordinate the distribution of event invitations and marketing materials.
Relationships:
Direct Report: Director of Events
Interacts with: Special Events Team, Operations Staff, External Vendors, Donors, and other relevant departments.
Minimum Qualifications:
At least two years of experience in event coordination for large-scale programs.
Strong interpersonal, written, and verbal communication skills.
Detail-oriented project management abilities with a proven capacity to manage multiple tasks and meet deadlines.
Ability to foster collaborative relationships with vendors, volunteers, and internal teams while exercising discretion and sound judgment.
Proficient in Microsoft 365 and familiar with communication tools such as Zoom and Slack.
Experience in fundraising and a background in retail or community engagement is advantageous.
Diversity and Inclusion:
Ocean State Job Lot is committed to fostering a diverse and inclusive workplace. We do not discriminate based on race, color, religion, gender, sexual orientation, national origin, age, disability, or any other protected status.
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