Event Production Coordinator

6 days ago


Los Angeles, California, United States Los Angeles Philharmonic Association Full time
Job Summary

The Los Angeles Philharmonic Association is seeking an Event Production Assistant to support the Special Events team in planning and executing large-scale fundraising events.

Key Responsibilities
  • Provide administrative and logistical support for events, including securing credentials, managing vendor load-in/load-out, and maintaining organized event spaces.
  • Assist with event production, including coordinating with internal staff, vendors, suppliers, and contractors to ensure seamless execution of event plans.
  • Build agendas, participate in or lead production kick-offs and ongoing production meetings for events.
  • Support Special Events staff in taking reservations, guest communications, and seating arrangements.
  • Gather, track, and enter production data, and assist with mailing lists and print marketing collateral.
Requirements
  • Minimum of two years of experience in event production for large-scale programs.
  • Excellent interpersonal, written, and oral communication skills.
  • Exceptional project management skills with the ability to multi-task and work within deadlines.
  • Ability to build collaborative working relationships with vendors, volunteers, donors, and internal teams.
  • Strong computer skills, including experience with Microsoft 365, Zoom, and Slack.
Working Relationships
  • Reports to: Director, Special Events
  • Interacts with: Philanthropy Department, Hollywood Bowl Operations, The Music Center Staff, External Vendors, Production and Contract Staff, Donors, and other LAPA departments and Staff.


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