Administrative Assistant

5 days ago


Elgin, Illinois, United States Easy Recruiter Full time

About the Role

We are seeking a highly organized and detail-oriented individual to join our team as a Contract Studio Administrative Assistant. As a key member of our administrative team, you will provide exceptional support to our team, ensuring the smooth operation of our studio.

Responsibilities

  • Coordinate the onboarding process for new employees, including deploying equipment and providing new hire swag.
  • Manage the Swag Room, tracking available stock and coordinating with team members as needed.
  • Organize and schedule meetings, take notes, and track tasks to ensure seamless execution.
  • Serve as a point of contact for employee questions and concerns, providing guidance and directing to relevant resources when necessary.
  • Coordinate departmental meetings, both on-site and off-site.
  • Purchase and stock snacks for kitchen areas, order food and beverages for meetings and events.
  • Maintain kitchen cleanliness, ensure conference and meeting rooms are well-stocked and organized.
  • Ship and distribute company mail and packages.
  • Assist various teams with special projects throughout the studio.

Requirements

  • Proven experience working in a fast-paced environment.
  • Thorough knowledge of Microsoft applications, particularly Outlook and Office.
  • Flexibility to work overtime, including nights and weekends, as needed.
  • Able to lift up to 40 pounds on occasion.
  • Strong work ethic, attention to detail, and accuracy.
  • Flexibility, adaptability, reliability, and punctuality.
  • Discretion, as this role may involve handling confidential information.

Nice-to-Have Skills

  • Event coordination experience.


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