Administrative Assistant
5 days ago
About the Role
We are seeking a highly organized and detail-oriented individual to join our team as a Contract Studio Administrative Assistant. As a key member of our administrative team, you will provide exceptional support to our team, ensuring the smooth operation of our studio.
Responsibilities
- Coordinate the onboarding process for new employees, including deploying equipment and providing new hire swag.
- Manage the Swag Room, tracking available stock and coordinating with team members as needed.
- Organize and schedule meetings, take notes, and track tasks to ensure seamless execution.
- Serve as a point of contact for employee questions and concerns, providing guidance and directing to relevant resources when necessary.
- Coordinate departmental meetings, both on-site and off-site.
- Purchase and stock snacks for kitchen areas, order food and beverages for meetings and events.
- Maintain kitchen cleanliness, ensure conference and meeting rooms are well-stocked and organized.
- Ship and distribute company mail and packages.
- Assist various teams with special projects throughout the studio.
Requirements
- Proven experience working in a fast-paced environment.
- Thorough knowledge of Microsoft applications, particularly Outlook and Office.
- Flexibility to work overtime, including nights and weekends, as needed.
- Able to lift up to 40 pounds on occasion.
- Strong work ethic, attention to detail, and accuracy.
- Flexibility, adaptability, reliability, and punctuality.
- Discretion, as this role may involve handling confidential information.
Nice-to-Have Skills
- Event coordination experience.
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