Office Coordinator for Construction Firm
2 months ago
Benefits:
- 401(k) Plan
- 401(k) Matching Contributions
- Dental Coverage
- Health Insurance
- Paid Time Off
- Vision Coverage
D-Mar General Contracting & Development, Inc. is a prominent player in the construction industry, focusing on commercial projects. We are currently in search of an Administrative Assistant to enhance our operational efficiency.
Key Responsibilities:
- Greet and assist visitors in a professional manner.
- Manage incoming phone calls with a courteous and professional approach.
- Organize and distribute daily office correspondence.
- Draft and send emails, memos, letters, and other forms of communication.
- Coordinate and assist with office events and meetings.
- Maintain both electronic and physical filing systems.
- Oversee office supplies and equipment inventory, ensuring necessary items are stocked.
- Handle receipt and expense report reconciliation.
- Track vendor documentation such as W-9 forms and Certificates of Insurance.
- Perform scanning, uploading, filing, and reconciling of various documents.
- Support the team with diverse administrative tasks, including data entry and project assistance.
- Act as an administrative liaison within and outside the organization.
Qualifications:
- High School diploma or equivalent required.
- Minimum of 2 years in an administrative capacity, preferably within the construction sector.
- Proficient in MS Office Suite: Word, Excel, PowerPoint, and Outlook.
- Familiarity with QuickBooks or similar accounting software is a plus.
- Strong attention to detail and exceptional organizational skills.
- Positive, outgoing demeanor with excellent communication abilities.
- Capability to manage multiple tasks and take initiative.
Employment Requirements:
- Must be at least 18 years old.
- Successful completion of a background check.
- Valid driver's license required.
- Passing a pre-employment drug test is mandatory.
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