Executive Administrative Coordinator

1 week ago

Suffolk, Virginia, United States gTANGIBLE Corporation Full time
Job Overview

gTANGIBLE Corporation (gTC) is a recognized S corporation and a registered Government contractor dedicated to delivering exceptional services and solutions in:

  • National Security Initiatives
  • Professional, Administrative, and Management Assistance
  • Mission and Warfighter Support

As a Service-Disabled Veteran Owned Small Business (SDVOSB), our founder brings extensive experience in the Government contracting sector. Our leadership team comprises highly skilled professionals in Government contracting. We are currently seeking qualified candidates for the following role:

Position Type: Contingent

Position Title: Administrative Assistant

The Joint Staff Security Office (JSSO) operates within a spectrum that encompasses unclassified to Top Secret (TS)/SCI levels. This office provides a variety of security services, including but not limited to managing personnel clearances, overseeing the in/out processing of personnel, SCIF management and accreditation, collateral space management, protection of classified information, and conducting security oversight and inspections.

The Administrative Assistant will deliver essential security administration support to the JSSO, which includes:

  • Document and Records Management: Assist in the planning, development, and maintenance of an efficient filing system that complies with JS regulations; ensure proper handling of all permanent and temporary records; maintain the JSSO file plan and records disposition schedule, conduct annual inspections, and provide reports to the Deputy Director, JSSO.
  • Task Management Support: Oversee JSSO actions within the JS JSAP task management system by managing incoming and outgoing tasks; review incoming staff actions for appropriate assignment to JSSO offices; develop reports, track progress, and prepare status updates for JSSO management.
  • Office Management Support: Prepare supply requisitions for necessary office products; coordinate special security requirements for VIP visits and large groups during events.
  • Executive Support: Provide assistance to the JSSO Director and Deputy Director by managing their calendars, scheduling meetings, handling inquiries, and preparing management briefings.
  • SharePoint Management: Maintain and update the JSSO SharePoint site; collaborate with knowledge engineers and internal stakeholders to ensure effective implementation of requirements.

Qualifications and Skills

  • Proficient in English with the ability to read, write, and understand government documentation.
  • Strong knowledge and demonstrated proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
  • Experience in administrative functions such as records management, phone handling, and appointment scheduling.
  • Ability to work independently on projects requiring research and preparation of presentation materials.
  • Experience in managing and developing SharePoint pages.
  • A minimum of 2 years of relevant experience.
  • TS/SCI eligibility required.
  • Proven ability to provide quality customer service to Government employees, military personnel, contractors, and visitors.

gTANGIBLE Corporation is an equal opportunity employer and does not discriminate against any employee or applicant based on race, age, sex, color, physical or mental disability, religion, sexual orientation, marital status, national origin, or political affiliation.

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