Payroll & Benefits Coordinator - Hybrid Role

1 week ago

Carrboro, North Carolina, United States Fleet Feet Full time
About the Role

Fleet Feet is seeking a highly skilled Payroll & Benefits Coordinator to join our team. As a key member of our HR department, you will be responsible for handling all aspects of payroll and benefits coordination, ensuring accurate and timely processing of payroll and benefits-related tasks.

Key Responsibilities
  • Payroll Management
    • Process payroll (weekly and bi-weekly) accurately and confidentially using internal payroll software (ADP Workforce Now) for designated company entities.
    • Confirm new hire documentation is complete, accurate, and updated before deadlines, including completing Form I-9, verification through E-Verify, and personal/employment/pay and tax profile set up for all new hires.
    • Upload all tax-related documents and mailings to the ADP system through SmartCompliance and monitor the system for updates.
    • Assist in annual W-2 processing with ADP and employee communication.
    • Coordinate timely processing of employment garnishments, liens, and child support payments through ADP. Provide outsourced resource information for employment verifications.
    • Manage the entire cycle of the uncashed checks and escheatment process.
    • Stay abreast of current payroll laws and changes to ensure company process & policy adherence.
    • Process incoming payroll mail and distribute it accordingly to designated areas.
    • Maintain the designated Payroll and Benefits email inbox and respond to communications within 48-hour company guidelines.
    • Conduct quarter-end and year-end duties, ad hoc reporting, and communications.
    • Perform additional duties as assigned.
  • Benefits Administration
    • Partner with Benefits Manager to ensure accurate processing of Leave of Absence cases
    • Assist with reporting and auditing of benefit enrollments and related payroll deductions
    • Track Cobra payments and reimbursements
    • Assist in 401(k) plan auditing, funding, daily tasks, and reporting
    • Provide support to Benefits Manager with onboarding new hire benefits
    • Collaborate with Benefits Manager and Finance for billing and allocation reports
    Requirements
    • Bachelor's Degree (Finance, HR, or Business designation preferred) or equivalent experience
    • 3+ years of multi-state payroll processing experience
    • 2+ years experience working in ADP (Workforce Now)
    • Capability to think critically through essential and complex issues with limited supervision.
    • Solid interpersonal, organizational, and time management skills with attention to detail while maintaining the integrity of sensitive and confidential information.
    • A demonstrated leadership mentality.
    • Excellent communication (written and verbal).
    • Maintain effective working relationships with all employees and relevant internal and external parties/vendors.
    • Eagerness to learn and be part of a team.
    • Advanced computer skills
    • Adaptability and flexibility to work in a fast-paced and changing environment.
    Qualifications
    • Familiarity with human resource and payroll policies and best practices
    • Designations/Certifications for role
    • Demonstrate a drive for personal accountability
    • Multi-state taxation experience related to payroll
    • Multi-state benefit and leave process knowledge
    About Fleet Feet

Fleet Feet is a leading retailer in the running industry, with over 260 stores and a robust e-commerce site. We pride ourselves on having an inclusive environment and believe in delivering unmatched service and support to our customers. We are a group of knowledgeable and hardworking individuals who work, sweat, and live passionately. We run together to solve a problem, reach a goal, get encouraged, and champion our brand every single day.

We are an equal opportunity employer and believe having diverse teams in which everyone brings their whole self to Fleet Feet is key to our success. We welcome people of different backgrounds, experiences, abilities and perspectives. That is why we value diversity and inclusion in our hiring practices, our culture, and our engagement with the community.

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