Office Management Coordinator

7 days ago


Cary, Illinois, United States Three Oaks Assisted Living & Memory Care Full time
Job Summary

We are seeking a highly organized and detail-oriented Business Office Manager to join our team at Three Oaks Assisted Living & Memory Care. As a key member of our administrative staff, you will be responsible for managing the day-to-day operations of our business office, ensuring the smooth execution of administrative tasks, and providing exceptional support to our residents and staff.

Key Responsibilities
  • Financial Management
    • Manage accounts receivable, accounts payable, and payroll with accuracy and attention to detail.
    • Process financial transactions and maintain accurate records.
  • Administrative Support
    • Provide administrative support to the Executive Director and other members of the leadership team.
    • Manage community files and records, ensuring confidentiality and compliance with regulatory requirements.
  • Supervision and Training
    • Supervise front desk staff and provide guidance and support as needed.
    • Coordinate employee benefits and training programs, ensuring compliance with company policies and regulatory requirements.
  • Communication and Customer Service
    • Provide exceptional customer service to residents, families, and staff.
    • Communicate effectively with internal and external stakeholders, including residents, families, and vendors.
Requirements
  • A minimum of 2 years' experience in an office management, bookkeeping, or similar position.
  • Prior experience in accounts payable, accounts receivable, and payroll management.
  • Self-motivated, organized, and professional with excellent communication and interpersonal skills.
  • Ability to maintain confidentiality and handle sensitive information with discretion.
  • Strong analytical and problem-solving skills, with the ability to work effectively in a fast-paced environment.
What We Offer
  • A competitive salary and benefits package.
  • Opportunities for professional growth and development.
  • A dynamic and supportive work environment.


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