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Manager Office Administration

2 months ago

Cary, United States SCI Shared Resources LLC Full time

Our associates celebrate lives. We celebrate our associates.

Consider the possibilities of joining a Great Place to Work

Manages, delegates, and performs the overall administrative function of a funeral home, cemetery and or crematory operation. Manages and coordinates the activities of support staff to ensure the highest quality services and products are provided.

JOB RESPONSIBILITIES

  • Direct supervision of two or more full time employees

  • In accordance with company policies and procedures oversees processing of accounting support functions including: collections, billing, verifications and payments of invoices, petty cash

  • Assigns processing orders and controls storage inventory

  • Coordinates the completion and filing of various forms and reports; verifies accuracy

  • Administers local HR processes as applicable

  • Collaborates and supports all other departments within the business unit

  • Reviews time cards and administers corporate payroll policies and procedures

  • Facilitates vendor coordination and supervision

  • Pulls monthly reports for key performance indicators

  • Trains staff in processes and procedures

  • Processes expense reports and tracks Capital Expenditure Authorizations

  • Conducts Sarbanes Oxley (SOX) Audits

  • Assists Associates in ensuring all documentation is SOX compliant

  • Maintains vehicle records and licenses

  • Updates General Price Lists and approves contracts as necessary

  • Manages Alarm Systems including codes, working order, etc.

  • Monitors document retention policies and disposes of expired documents in a secure manner

  • Prepares customer statements

  • Provides a collaborative, productive workplace environment for associate growth and development that instills pride, a sense of ownership, and the challenge to associates to exceed expectations

  • Assures compliance with all company policies and procedures

MINIMUM REQUIREMENTS

Education

  • High school diploma or equivalent

  • Completion of a diploma training program at a college or technical school preferred

Experience

  • 5 years of administrative management experience with a strong customer service focus

  • 3 years bookkeeping, general office, clerical accounting, and Accounts Payable experience

  • MS Project management and database software experience or equivalent

Knowledge, Skills and Abilities

  • Ability to multi task and set priorities

  • Ability to work flexible hours as needed

  • Ability to work with minimal supervision

  • Ability to display compassion and remain calm in stressful situations

  • Working knowledge of office equipment including, calculators, copiers, printers, and fax machines

  • Communication skills both orally and in writing

  • Customer service skills

  • Organizational and problem solving skills

  • Understands confidential matters and documents

Postal Code: 27511

Category (Portal Searching): Operations

Job Location: US-NC - Cary

Job Profile ID: F00234

Time Type: Full time

Location Name: Brown-Wynne Funeral Home