Lead Records Management Specialist

2 weeks ago

Clearwater, United States Pinellas County Government Full time
Lead Records Management Specialist

Location: Clearwater, FL

**ONLY CURRENT EMPLOYEES OF PINELLAS COUNTY GOVERNMENT WITHIN THE CLERK OF THE CIRCUIT COURT DEPARTMENT MAY APPLY**

This position serves as a senior role overseeing the intake, digitization, processing, and management of records, including financial transactions that necessitate independent judgment in identifying and rectifying discrepancies. The role demands autonomous decision-making, interaction with various stakeholders including the public, legal professionals, and court personnel, as well as clerical responsibilities within a modern office setting. The area of assignment may encompass various departments under the Clerk of the Circuit Court. Employees in this capacity tackle more intricate issues and exercise independent judgment in accordance with applicable laws and regulations. The individual in this role collaborates closely with supervisors and management to ensure the efficient execution and completion of tasks. Responsibilities may involve cash handling, reconciliation, verification of cash, preparation of daily financial reports, and the processing and retention of various legal documents.

Key Responsibilities:
  • Act as a lead worker supervising a team of clerical support personnel.
  • Assist management in planning, delegating, and reviewing work assignments.
  • Provide training to staff and keep them informed on policy and procedural updates.
  • Review and process legal documents and files; assess the recordability of documents.
  • Assist in cash management tasks including opening, closing, and preparing deposits.
  • Deliver information and services to the public, other departments, and legal representatives to address inquiries and resolve issues.
  • Prepare reports related to work activities as needed.
Perform related duties as assigned or required.

Qualifications:
  • A minimum of 3 years of clerical experience, including at least 1 year in a Clerk of the Court's Office.
  • An equivalent combination of education and experience may be considered.
Additional Requirements:
  • Willingness to work various schedules, including mandatory periods during emergencies or special situations.
Preferred Skills:
  • Familiarity with Florida Statutes, Rules of Court, departmental protocols, and other relevant legal guidelines.
  • Understanding of automated office systems, procedures, and equipment.
  • Proficiency in legal terminology, grammar, and mathematics, with the ability to comprehend oral and written instructions.
  • Strong customer service skills.
  • Proficient in operating automated office machinery.
  • Excellent communication abilities.
  • Capacity to work independently and effectively manage workflow.
Knowledge, Skills, and Abilities:
  • Comprehensive knowledge of legal terminology, grammar, and mathematics.
  • Understanding of automated office practices and procedures.
  • Ability to fulfill the Clerk's mission of ensuring customer satisfaction.
  • Capability to assist colleagues in overcoming job-related challenges or performance issues.
  • Ability to make informed decisions in compliance with laws and regulations.
  • Ability to train and mentor staff.
  • Skill in maintaining effective public relations in a courteous and tactful manner.
  • Ability to communicate information clearly and effectively, both verbally and in writing.
  • Proficient in operating automated office equipment.
Benefits:
  • Robust retirement options as members of the Florida Retirement System (FRS), including investment and pension plans.
  • Access to deferred compensation programs and wellness initiatives, among other benefits.
For More Information:

Interested candidates are encouraged to review the complete classification description, including physical and mental demands, as well as working conditions.

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