Records Management Specialist
2 weeks ago
Records Management Specialist
Location: Pinellas County, FL
Schedule: Monday - Friday, 8am - 5pm
Are you skilled in document organization and meticulous in detail? The Clerk of the Circuit Court is seeking dedicated individuals who take pride in maintaining the integrity of county records.
This role involves specialized clerical duties, including preparing files for digitization, document scanning and linking, general clerical tasks, data entry, processing, research, and filing various legal documents in a digital environment. The incumbent will review and manage a diverse range of official records and legal documents in compliance with relevant statutes and legal standards. Decisions are made following established protocols and guidelines, with oversight from a supervisor or designated authority.
Key Responsibilities:
Prepare files for digitization, including removing staples, repairing damaged pages, and detaching file clasps. Retrieve files for customer access, requiring regular walking, climbing, and lifting of boxes weighing up to 50 pounds. Make copies and certify documents as necessary, ensuring proper handling of files. Answer phone inquiries and document information as needed. Provide assistance to customers and other departments, utilizing computer systems as required. Scan documents and manage indexing and linking responsibilities. Assist in warehouse operations, including the storage, retrieval, and transportation of files. Engage in physical tasks such as moving boxed files and accessing upper shelving as needed. Perform additional related duties as assigned.Required Qualifications:
Minimum of 1 year of clerical experience, which may include customer service experience; or An equivalent combination of education, training, and/or experience. Willingness to work various schedules, including during emergencies or special situations.Preferred Skills:
Strong customer service abilities. Basic understanding of relevant statutes and court regulations. Capacity to follow instructions in line with laws and procedures.Knowledge, Skills, and Abilities:
Familiarity with legal terminology, grammar, spelling, and basic mathematics. Understanding of recordkeeping practices and procedures. Proficiency in operating automated office equipment. Ability to deliver quality customer service. Competence in providing clear and concise information, both verbally and in writing. Ability to type efficiently and accurately.Benefits Overview:
Comprehensive retirement options through the Florida Retirement System (FRS), including investment and pension plans. Additional perks such as deferred compensation programs and wellness initiatives.For More Information:
Please refer to the full classification description for detailed physical and mental demands, as well as working conditions.
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