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Property Records Analyst

2 months ago

Clearwater, United States Adroit Partners Full time
Job Overview

Objective

The primary responsibility of this position is to examine property documentation, legal papers, and various records to accurately determine their placement within electronic systems. This role involves categorizing and organizing a diverse array of records according to predefined standards. The specialist will utilize scanning equipment to digitize and upload document images into the database. Progress will be meticulously recorded in a spreadsheet, and files will be audited against this data to identify any discrepancies, which will be communicated to both the team and management. The role demands a commitment to producing high-quality, detail-oriented work with precision and efficiency on a daily basis, while maintaining professionalism in interactions with colleagues and other organizational groups.

Key Responsibilities

  • Examine contracts, property documentation, order forms, and other paperwork to establish connections.
  • Organize documents based on established guidelines and criteria.
  • Utilize the database to locate documents corresponding to the available paperwork.
  • Digitally scan and/or upload documents into the database, ensuring clarity and correct file naming conventions.
  • Maintain a record of scans in an Excel spreadsheet, verifying that file contents match the information documented.
  • Identify and securely dispose of personal or sensitive information in accordance with company policies.
  • Detect inconsistencies between records, file names, and spreadsheets, promptly communicating these issues to the team and management.
  • Physically retrieve and relocate records from various storage areas as required.
  • Conduct quality checks on scanned documents and uploads.
  • Manage workload effectively and provide summary reports to management as necessary.
  • Collaborate with leadership to complete priority projects and liaise with other departments to manage data flow and deadlines.
  • Identify opportunities to enhance efficiency in daily tasks.
  • Adapt to evolving work requirements and environments as necessary.
  • Assist the team with additional tasks, such as retrieving records for review.

Qualifications

  • Preferred experience of at least 2 years in a role requiring meticulous attention to detail (e.g., auditing contracts and financial records).
  • Strong problem-solving skills.
  • Proficiency in Microsoft Word, Excel, and Outlook.
  • Highly detail-oriented with a keen eye for quality control and presentation.
  • Self-motivated with a drive to achieve results within tight deadlines while maintaining high standards.
  • Effective verbal communication skills; ability to clearly articulate project status as required.

Position Benefits

This role offers the opportunity to work with a prominent provider of funeral, cremation, and cemetery services, known for its strong industry reputation. Employees can look forward to career advancement opportunities within the organization. With a diverse range of roles and locations, employees have the chance to explore various facets of the funeral and cemetery industry, enhancing their skills and expertise. The position includes comprehensive benefits, training and development, a collaborative work environment, employee recognition, community involvement, and, most importantly, the chance to engage in meaningful work that positively impacts the lives of grieving families.

Working Environment: Onsite

Employment Type: Contract only

Compensation: Competitive

About Us

Adroit Partners is recognized as one of the fastest-growing staffing firms in the industry, specializing in connecting quality talent with leading employers. We are dedicated to assisting candidates in refining their resumes and enhancing their professional presence to better showcase their skills. Our goal is to support individuals throughout the application process, ensuring their career aspirations are achieved.