Administrative Support Specialist

2 weeks ago

Ithaca, New York, United States Maguire Automotive Group Full time
Job Overview

Position Summary:

The Administrative Support Specialist plays a vital role in assisting the Office Manager in daily operations.

Key Responsibilities: (Additional tasks may be assigned)

  • Maintains and updates records in logbooks.
  • Generates and organizes reports and documentation.
  • Processes orders for products or services.
  • Welcomes and assists visitors to the office.
  • Provides assistance and information to clients, employees, and sales representatives.
  • Handles customer complaints and escalates issues to the appropriate personnel when necessary.
  • Prepares and distributes receipts, invoices, policies, and other financial documents.
  • Conducts inventory assessments.
  • Manages incoming and outgoing mail, including correspondence.
  • Orders and manages office supplies.

Qualifications:

  • High School Diploma or equivalent (GED).

Skills and Competencies:

  • Strong organizational and detail-oriented skills.
  • Excellent communication and interpersonal abilities.
  • Effective time management and organizational skills.
  • Proficient problem-solving and analytical thinking skills.
  • Familiarity with dealership documentation.
  • Basic financial and accounting knowledge.

Tools and Technology:

  • Proficient in Microsoft Office Suite, including Word, Outlook, PowerPoint, and Excel, as well as CDK software.

Physical and Mental Requirements:

  • Ability to perform various physical activities, including sitting, standing, walking, and using hands for tasks.
  • Requires mental focus and visual attention for data analysis and computer work.

Physical Demands:

  • May require lifting up to 20 pounds occasionally and up to 10 pounds frequently.
  • Involves light physical activity, including sitting and standing for extended periods.

Work Environment:

  • Office-based work environment.
  • May require occasional evening or weekend hours.

Safety Considerations:

  • Potential hazards include slips, trips, falls, and ergonomic injuries.
  • Safety measures include regular breaks for stretching and training on safe practices.

Note: All requirements are subject to modification to accommodate individuals with disabilities. This job description does not imply that these are the only duties to be performed by the employee. Employees may be required to follow additional job-related instructions and perform other duties as requested by their supervisor. The company reserves the right to modify job duties at its discretion. This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship.

  • Administrative Support Specialist

    2 weeks ago

    Ithaca, New York, United States Intelligent Green Solutions Full time

    Company Overview:Intelligent Green Solutions is a leader in the solar energy sector, committed to delivering innovative technology and exceptional service to our clients.Position Summary:We are seeking a skilled Administrative Support Specialist to join our dynamic team. This role is essential in providing comprehensive administrative assistance to the...

  • MRI Support Specialist

    5 days ago

    Ithaca, New York, United States Cayuga Health System Full time

    About the RoleCayuga Health System is seeking a highly skilled MRI Support Specialist to join our team. As a key member of our diagnostic imaging department, you will play a critical role in ensuring the smooth operation of our MRI services.Key ResponsibilitiesOptimize Patient Flow: Ensure efficient and timely completion of MRI examinations, minimizing wait...

  • Healthcare Support Specialist

    2 weeks ago

    Ithaca, New York, United States Cayuga Health System Full time

    Position OverviewHealthcare Support Specialist / Patient Services CoordinatorCayuga Health System stands as a pillar in the healthcare community, dedicated to delivering comprehensive health services that enhance the well-being of the populations we serve. Our mission is rooted in providing exceptional healthcare, which is made possible by our team of...

  • Administrative Support Specialist for ILR Technology Services

    5 days ago

    Ithaca, New York, United States Cornell University Full time

    About the RoleWe are seeking a highly skilled and experienced Accounts Representative to join our team at Cornell University's ILR School. As an Accounts Representative, you will play a critical role in providing administrative, fiscal, and technical support for our Technology Services and Administrative Applications function.Key ResponsibilitiesProvide...

  • Registrar and Curriculum Support Specialist

    4 days ago

    Ithaca, New York, United States Higheredmilitary Full time

    About the Role:The Higheredmilitary College of Veterinary Medicine is seeking a highly skilled and detail-oriented Registrar and Curriculum Support Specialist to join our team. As a key member of our academic operations team, you will play a critical role in ensuring the smooth operation of our programs and services.Key Responsibilities:Provide...

  • School Support Specialist

    2 days ago

    Ithaca, New York, United States Amergis Educational Staffing Full time

    Job SummaryAmergis Educational Staffing is seeking a highly skilled and dedicated School Support Specialist to join our team. As a School Support Specialist, you will work closely with students who require instructional and behavioral assistance, under the supervision of the special education department and/or supervising designee.Key...

  • Custodial Support Specialist

    1 week ago

    Ithaca, New York, United States Cornell University Full time

    Position Overview:As a Custodial Support Specialist, you will be responsible for the comprehensive and meticulous upkeep of various facilities, ensuring a clean and welcoming environment for all users.Key Responsibilities:- Perform detailed custodial maintenance across designated areas.- Provide event support to ensure seamless operations during activities.-...

  • Healthcare Support Specialist

    2 days ago

    Ithaca, New York, United States Cayuga Health System Full time

    Job SummaryCayuga Health System is seeking a highly organized and detail-oriented Patient Services Representative to join our team. As a key member of our healthcare team, you will be responsible for providing exceptional patient care and administrative support.Key ResponsibilitiesPatient Intake: Greet and check-in patients, verify and update patient...

  • Healthcare Support Specialist

    19 hours ago

    Ithaca, New York, United States Cayuga Health Full time

    About the RoleCayuga Health is seeking a skilled and compassionate Healthcare Support Specialist to join our team. As a key member of our healthcare team, you will play a vital role in providing exceptional patient care and support.Key ResponsibilitiesObtain vital signs and report any abnormalities to the registered nurse.Assist patients with personal care,...

  • Research Support Specialist

    5 days ago

    Ithaca, New York, United States Cornell University Full time

    About the RoleCornell University is seeking a highly skilled and motivated Project Associate to join the Strategic, Unified Management for Multidisciplinary Initiatives Team (SUMMIT). As a key member of the team, you will provide administrative support for a broad portfolio of research centers under the Office of the Vice President for Research and...

  • Healthcare Support Specialist

    2 weeks ago

    Ithaca, New York, United States Cayuga Health System Full time

    Cayuga Health System stands as a premier healthcare provider in the region, dedicated to enhancing the health and wellness of the communities we serve. Our mission is supported by a team of exceptional professionals who are committed to clinical excellence and innovation. We prioritize the well-being of our employees through competitive compensation,...

  • Healthcare Support Specialist

    2 weeks ago

    Ithaca, New York, United States Cayuga Health System Full time

    Position OverviewCayuga Health System stands as a premier healthcare provider, dedicated to enhancing the health and wellness of the communities we serve. Our focus on delivering exceptional healthcare is matched by our commitment to our employees, offering competitive salaries, comprehensive benefits, and numerous opportunities for professional growth.We...

  • IT Support Services Specialist

    2 weeks ago

    Ithaca, New York, United States Venteon Full time

    Key Responsibilities: Service Delivery Duties:Foster and maintain positive relationships with personnel and IT support teams.Guarantee that services are delivered in accordance with established Service Level Agreements (SLAs).Ensure adherence to specified systems, processes, and methodologies for effective monitoring, control, and ongoing support of service...

  • Preschool Support Specialist

    2 weeks ago

    Ithaca, New York, United States Racker Full time

    Position Overview:Join our dedicated team at Racker as a full-time Preschool Support Specialist, working 31 hours per week with young children in a specialized integrated classroom setting. This role involves training in Applied Behavior Analysis (ABA) to effectively support the unique strengths and needs of autistic students. Candidates with RBT...

  • Surgical Services Support Specialist

    2 weeks ago

    Ithaca, New York, United States Cayuga Health System Full time

    Job OverviewPosition: Surgical Services Support Specialist - Part TimeEmbark on a fulfilling journey in the healthcare sector with us! No prior experience is necessary—benefit from hands-on training and certification opportunities that facilitate your professional advancement in a vibrant and rewarding environment. Join Cayuga Health as a Surgical Services...

  • Information Technology Support Specialist

    2 weeks ago

    Ithaca, New York, United States CFCU Community Credit Union Full time

    Job OverviewCFCU Community Credit Union is in search of a skilled Information Technology (IT) Specialist to enhance our technical support team. The ideal candidate will be responsible for delivering comprehensive technical assistance and support to all staff members within the organization. This role will operate under the supervision of the IT Manager.Key...

  • Custodial Maintenance Specialist

    7 days ago

    Ithaca, New York, United States Cornell University Full time

    Position Overview:The Cornell Nolan School of Hotel Administration is seeking dedicated custodial maintenance specialists to support our facilities. About Our Institution:The Cornell SC Johnson College of Business stands at the forefront of education, merging people, business, and technology. This comprehensive business school encompasses three distinguished...

  • Technical Support Specialist II

    2 weeks ago

    Ithaca, New York, United States CFCU Community Credit Union Full time

    Position OverviewCFCU Community Credit Union is looking for a skilled Information Technology (IT) Help Desk Associate II to enhance our IT department. The ideal candidate will deliver first-rate technical support and assistance to our employees, addressing and resolving computer-related challenges.Key ResponsibilitiesPrimary Duties:Offer continuous support...

  • Technical Support Specialist II

    7 days ago

    Ithaca, New York, United States CFCU Community Credit Union Full time

    Position OverviewCFCU Community Credit Union is in search of a skilled Information Technology (IT) Help Desk Associate II to enhance our IT department. The ideal candidate will deliver first-level technical support and assistance to our staff, addressing various computer-related challenges.Key Responsibilities• Provide ongoing support: Assist all Credit...

  • Technical Support Specialist II

    7 days ago

    Ithaca, New York, United States CFCU Community Credit Union Full time

    Position OverviewCFCU Community Credit Union is in search of a skilled Information Technology (IT) Help Desk Associate II to enhance our IT department. The ideal candidate will deliver first-rate technical support and assistance to our employees, aiding in the resolution of computer-related challenges.Key ResponsibilitiesPrimary Duties:Offer continuous...