Administrative Support Specialist

2 weeks ago

Decatur, Illinois, United States Intuitive Surgical Full time
Company Overview

At Intuitive Surgical, we are dedicated to our mission of enhancing lives through minimally invasive care. Our innovative technology empowers healthcare professionals to perform surgeries with greater efficacy and reduced invasiveness, prioritizing patient safety above all.

As a leader in robotic-assisted surgery, we are committed to building a diverse and inclusive workforce that strives to make a meaningful impact in healthcare. For over 25 years, we have collaborated with hospitals and care teams globally to tackle some of the most challenging issues in healthcare and expand the boundaries of what is achievable.

Our organization thrives on the contributions of talented individuals from various backgrounds. We believe that exceptional ideas can emerge from anywhere, and we cultivate an inclusive culture that values diverse perspectives and mutual respect. Our passionate team members are driven by integrity, a strong desire to learn, and the energy to achieve results while bringing unique experiences that inspire innovative thinking.

We are committed to investing in our employees' growth, enabling them to reach their full potential while advancing our mission. Together, we can make significant strides in the realm of minimally invasive care.

Position Overview

Key Responsibilities:

  • Provide comprehensive administrative assistance to the sales leadership team, ensuring smooth day-to-day operations.
  • Coordinate logistics for onsite meetings and training sessions, including room arrangements, materials preparation, and catering services.
  • Collaborate with cross-functional teams such as IT and Facilities to facilitate training, meetings, and social events.
  • Manage expense reporting for executives, including travel arrangements and reimbursements.
  • Organize offsite meetings and events, working closely with travel partners to ensure efficient logistics.
  • Assist in the planning and execution of the annual commercial meeting.
  • Process purchase orders and manage vendor onboarding, ensuring compliance with company policies.
  • Handle administrative tasks such as mailing packages and ordering supplies to support the sales and marketing teams.
  • Provide support to other departmental assistants as needed.
  • Engage in ad-hoc projects and additional responsibilities as required.
Qualifications

Required Skills and Experience:

  • A minimum of 2 years of experience in an administrative role, preferably with a focus on customer service and event coordination.
  • A Bachelor’s degree is preferred.
  • Exhibit a strong work ethic and maintain confidentiality.
  • Demonstrated understanding of professional office protocols and etiquette.
  • Proficient in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
  • Self-motivated with the ability to prioritize tasks and manage multiple projects effectively.
  • Excellent verbal and written communication skills.
  • Strong organizational skills with keen attention to detail.
  • Proficient problem-solving and analytical abilities.
Additional Information

Intuitive Surgical is an Equal Employment Opportunity Employer. We provide equal opportunities to all qualified applicants and employees, prohibiting discrimination and harassment of any kind. We will consider qualified applicants with arrest and conviction records in accordance with fair chance laws.

We offer competitive compensation packages, including base salary, incentives, benefits, and equity. Actual pay will be determined based on various factors, including experience and qualifications.

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