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Administrative Operations Specialist

2 months ago

Decatur, Illinois, United States Intuitive Surgical Full time
Company Overview

At Intuitive Surgical, we are driven by a shared mission: to enhance lives through minimally invasive care. Our innovative technology empowers healthcare professionals to perform surgeries with greater efficacy and reduced invasiveness, always prioritizing patient safety.

As a leader in robotic-assisted surgery, we are committed to cultivating a diverse and inclusive workforce, dedicated to addressing some of the most challenging issues in healthcare. For over 25 years, we have partnered with hospitals and care teams globally to push the boundaries of what is achievable in patient care.

Our culture thrives on the contributions of individuals from varied backgrounds. We believe that exceptional ideas can emerge from anywhere, and we are dedicated to fostering an environment that values diverse perspectives and mutual respect. Our team is characterized by integrity, a strong willingness to learn, and the drive to make a meaningful impact.

Position Overview

Key Responsibilities:

The Administrative Coordinator plays a vital role in supporting the daily operations of the US Sales Leadership team. This position is essential for ensuring seamless coordination of meetings and events while serving as a liaison among customers, sales representatives, and various departments to uphold the organization’s high standards.

Core Duties Include:

  • Deliver comprehensive administrative support for commercial teams, including logistics for onsite meetings and training sessions.
  • Collaborate with cross-functional teams to facilitate training, meetings, and social events.
  • Oversee expense reporting for executives using Concur, which may involve coordinating travel arrangements.
  • Organize offsite meetings and events, working closely with internal travel partners for optimal logistics.
  • Assist in the planning and execution of the annual commercial meeting.
  • Process purchase orders and manage expense reimbursements for sales and marketing teams.
  • Handle administrative tasks such as mailing packages and ordering supplies as needed.
  • Support other administrative staff and assist with ad-hoc projects as required.
Qualifications

Required Skills and Experience:

  • A minimum of 2 years of experience in an administrative role, preferably with a focus on customer service and event coordination.
  • A Bachelor’s degree is preferred.
  • Strong commitment to confidentiality and ethical standards.
  • Proficient in standard office procedures and etiquette.
  • Advanced skills in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
  • Ability to prioritize tasks and manage multiple projects efficiently.
  • Excellent verbal and written communication skills.
  • Exceptional organizational skills and attention to detail.
  • Strong analytical and problem-solving abilities.
Additional Information

Intuitive Surgical is an Equal Employment Opportunity Employer. We provide equal opportunities to all qualified applicants and prohibit discrimination of any kind. We are committed to maintaining a workplace that is free from harassment and discrimination.

We offer competitive compensation packages, including base salary, incentives, benefits, and equity, determined based on various factors such as experience and qualifications.