Administrative & Studio Coordinator
4 hours ago
Established in 2009, the Performing Arts Academy of Marin is a dynamic and supportive team environment that values creativity and collaboration. Our team of 15-20 employees is dedicated to educating youth in the performing arts and creating a successful and organized studio with a great reputation.
Located in scenic Mill Valley, our two-story state-of-the-art facility offers six studios with engineered dance floors, natural light, and well-maintained spaces. We are conveniently located off of 101, accessible within minutes from the Seminary Drive and East Blithedale exits.
Our VisionFounded in a genuine love for the performing arts, we provide comprehensive training in theater arts and dance, as well as additional offerings including Youth Musicals, BAYPAC Intensive Training Programs, BAYPAC Dance Company, and Summer Programs. Our students receive superior training, expand their boundaries, gain valuable skills, and build friendships and memories.
The PositionWe are seeking a highly motivated and versatile Administrative and Studio Assistant to join our team. If you are a proactive, adaptable individual with a knack for problem-solving and a passion for supporting a thriving workplace, we want to hear from you.
Key Responsibilities- Administrative Support
- Manage schedules, coordinate meetings, and handle correspondence
- Prepare reports, presentations, and other documents as needed
- Maintain office supplies and manage inventory
- Assist with recruitment and onboarding processes
- Prepare and manage onboarding materials and staff gifts
- Support HR initiatives, including employee engagement activities and compliance
- Coordinate travel arrangements, including flights, accommodations, and transportation
- Prepare detailed itineraries and manage travel-related expenses
- Organize and coordinate company events, including meetings, conferences, and social gatherings
- Organize and coordinate customer-facing events, such as the Pumpkin Bash and show weekends
- Manage logistics, vendor relationships, and event materials
- Greet and assist visitors and clients in a professional and welcoming manner
- Handle phone calls, manage reception area, and ensure a positive front-of-house experience
- Help with studio set-up and instructor support/needs
- Assist with student drop-offs, pick-ups, and needs onsite
- Collaborate on the design of company logo gear and merchandise
- Manage the ordering, inventory, and distribution of logo gear
- Design and manage the procurement of staff gifts, onboarding gifts, and birthday presents
- Ensure timely and thoughtful delivery of gifts
- Assist with drafting and distributing press releases
- Support advertising and sponsorship outreach efforts, including tracking and follow-up
- Monitor and track outreach efforts, event success, and other key metrics
- Provide regular updates and reports on various projects and initiatives
Proven experience in administrative and team support roles
Exceptional organizational and multitasking skills
Strong communication and interpersonal abilities
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Suite, and other office software
Experience with travel booking and event planning preferred
Creative flair for designing and managing promotional materials
Ability to work independently and as part of a team
Positive attitude, flexibility, and a proactive approach to problem-solving
Genuine love of working with kids and an appreciation for the performing arts
Why Join UsOpportunity to work in a dynamic and supportive team environment
Competitive pay and benefits package (health, vision, dental, and 401K profit sharing when eligible)
Professional growth and development opportunities
Engage in diverse and impactful projects
How to ApplyPlease submit your resume and a cover letter detailing your relevant experience and why you are the perfect fit for this role.
PAAM is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We look forward to welcoming a new team member who is excited to contribute to our success and grow with us.
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