Front Desk Coordinator

2 months ago


Mill Valley, California, United States The Redwoods Full time
{"title": "Front Desk Receptionist", "description": "Job Summary

The Front Desk Receptionist is a key member of our Administration team at The Redwoods. This role is responsible for providing exceptional customer service to residents, visitors, vendors, and staff, while maintaining a high level of professionalism and courtesy.

Key Responsibilities
  • Answer and direct all incoming calls with a consistently high level of customer service.
  • Complete clerical tasks efficiently, including distributing and delivering mail and other correspondence.
  • Screen and assist visitors properly at entry.
  • Perform tasks in accordance with established procedures, as directed by supervisor.
Requirements
  • Excellent customer service skills, both in person and on the phone.
  • High degree of personal integrity, ability to maintain confidentiality, and interact with a variety of people with courteous and professional demeanor.
  • One year of office assistant or reception experience, preferably working with basic office equipment and skills such as typing, filing, and working with a multi-line phone system.
  • High school diploma or equivalent.
  • Demonstrated knowledge of Microsoft Word processing, Windows XP, spreadsheets, and web-based applications.
  • Ability to effectively communicate in English, both verbally and in writing, with accurate spelling and grammar.
  • Able to appreciate and meet the communication needs of older adults, with an awareness of volume, pacing, and ability to remember names.
  • Ability to prioritize workload and make decisions independently, maintaining the best interest of residents at all times.
  • Flexibility and willingness to work special events or be called back during emergency conditions.
  • WorxHub, Accushield, and PCC experience preferred.
  • Required language - English, Bilingual (English/Spanish) preferred.
Physical Demands
  • Ability to sit for up to 2 hours at a time, ability to bend, straighten, and walk reasonable distances throughout the work day.
  • Able to lift and/or move up to 10lbs and occasionally lift/move up to 25lbs.
  • Ability to respond to pressure and stress with proper conduct.
  • COVID-19 vaccination or medical or religious waiver required.


  • Mill Valley, California, United States The Redwoods Full time

    Job Title: Front Desk ReceptionistAt The Redwoods, we are seeking a highly skilled and experienced Front Desk Receptionist to join our Administration team. As a key member of our team, you will be responsible for providing exceptional customer service to residents, visitors, vendors, and staff, while maintaining a high level of professionalism and...

  • Front Desk Associate

    2 months ago


    Mill Valley, California, United States The Redwoods Full time

    Job SummaryThe Front Desk Receptionist is an integral member of The Redwoods Administration team. This role is responsible for providing exceptional customer service to residents, visitors, vendors, and staff.Key ResponsibilitiesAnswer and direct all incoming calls with a consistently high level of customer service.Complete clerical tasks efficiently,...


  • Mill Valley, California, United States The Redwoods Full time

    Job SummaryWe are seeking a highly skilled and customer-focused Front Desk Receptionist to join our team at The Redwoods. As a key member of our Administration team, you will provide exceptional service to residents, visitors, vendors, and staff, ensuring a welcoming and professional environment.ResponsibilitiesProvide exceptional customer service to...

  • Front Desk Supervisor

    3 weeks ago


    Fountain Valley, California, United States El Cap Planet Granite Earth Treks Movement Full time

    Job SummaryThe Front Desk Supervisor is a key team member who supports the directors in fostering a culture of transformative experiences for both our guests and our team members. They are passionate about mentoring both guests and team members, take pride in the facility and strive to provide only the best customer experiences.Key ResponsibilitiesSupport...


  • Grass Valley, California, United States Acme Ventures LLC Full time

    Job Title: Front Desk SupervisorAcme Ventures LLC is seeking a highly motivated and organized Front Desk Supervisor to join our team at the Holbrooke Hotel. As a key member of our front desk team, you will be responsible for providing exceptional guest service, ensuring a smooth and efficient check-in and check-out process, and maintaining a positive and...


  • Fountain Valley, California, United States CFG Investments, Inc. Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Front Desk and Accounting Clerk to join our team at CFG Investments, Inc. in Fountain Valley. As a key member of our front office team, you will be responsible for providing exceptional customer service, managing administrative tasks, and supporting our accounting department.Key...


  • Fountain Valley, California, United States CFG Investments, Inc. Full time

    Job DescriptionWe are seeking a highly skilled and multilingual individual to join our team as a Front Desk and Accounting Clerk. As a key member of our office staff, you will be responsible for providing exceptional customer service to our tenants, clients, and vendors.Key responsibilities include:Answering phone calls and resolving issues over the...

  • Front Desk Associate

    3 weeks ago


    Fountain Valley, California, United States Two Roads Professional Resources Full time

    Job Summary:The Front Desk Associate is responsible for providing exceptional customer service and administrative support to our clients. Key responsibilities include answering telephones, receiving visitors, and providing data processing and record-keeping services.Key Responsibilities:Answer telephones and respond to customer inquiriesReceive and direct...


  • Simi Valley, California, United States Sun Hill Properties, Inc. Full time

    Job Overview:We are seeking a highly skilled and personable Front Desk Agent to join our team at Sun Hill Properties, Inc. As a key member of our front office team, you will be responsible for providing exceptional customer service to our guests, ensuring a seamless and memorable experience.Key Responsibilities:Provide warm and welcoming greetings to guests,...


  • Fountain Valley, California, United States MemorialCare Health System Full time

    Job Title: Front Office Operations CoordinatorAt MemorialCare Health System, we are seeking a highly skilled and experienced Front Office Operations Coordinator to join our team. As a key member of our Front Office Operations team, you will play a critical role in ensuring the smooth operation of our clinical sites.Key Responsibilities:Coordinate and...


  • Mill Valley, California, United States SkinSpirit Full time

    Job Title: Client Care CoordinatorAt SkinSpirit, we're seeking a highly skilled Client Care Coordinator to join our team. As a Client Care Coordinator, you will be responsible for providing exceptional client care and customer service, managing appointments, and promoting our clinic's services and products.Key Responsibilities:Provide excellent client care...


  • Apple Valley, California, United States PDS Health Full time

    Job SummaryWe are seeking a highly skilled and detail-oriented Front Office Coordinator to join our team at PDS Health. As a key member of our front office staff, you will be responsible for providing exceptional patient care and ensuring a smooth and efficient experience for our patients.Key ResponsibilitiesPatient Scheduling: Schedule appointments for our...


  • Fountain Valley, California, United States MemorialCare Health System Full time

    Job Summary: We are seeking a highly skilled and experienced Front Office Operations Coordinator to join our team at MemorialCare Health System. As a key member of our Front Office team, you will be responsible for coordinating and facilitating the day-to-day operations of our clinical site(s). Key Responsibilities: Coordinate and facilitate Front Office...


  • Mill Valley, California, United States Orangetheory - Franchise #0181 Full time

    Job DescriptionAs a Sales Associate at Orangetheory - Franchise #0181, you will be responsible for greeting clients with enthusiasm and knowledge, presenting the OTF concept, and working at the front desk. Your daily tasks may include giving studio tours, selling memberships, following up on prospective clients, and handling member concerns. If you are...


  • Mill Valley, California, United States PERFORMING ARTS ACADEMY OF MARIN, L.L.C., THE Full time

    About UsEstablished in 2009, the Performing Arts Academy of Marin is a dynamic and supportive team environment that values creativity and collaboration. Our team of 15-20 employees is dedicated to educating youth in the performing arts and creating a successful and organized studio with a great reputation.Located in scenic Mill Valley, our two-story...

  • Sales Associate

    3 weeks ago


    Mill Valley, California, United States Orangetheory Full time

    Key Responsibilities:As a Sales Associate at Orangetheory, you will be the first point of contact for our members and guests. Your key responsibilities will include:Welcoming and engaging with everyone who enters the studioWorking at the front desk, answering phones, and providing exceptional customer serviceConducting studio tours to showcase our facilities...


  • Mill Valley, California, United States SkinSpirit Full time

    Client Care CoordinatorCelebrating 20 years of excellence, SkinSpirit is a top destination for aesthetic skincare and body treatments with over 40 locations nationwide. Our highly trained experts are renowned for personalized service, delivering safe, effective, medically-proven treatments and optimal results. At SkinSpirit, we're committed to ensuring you...

  • Service Desk Manager

    4 weeks ago


    Simi Valley, California, United States Beacon Hill Full time

    Job SummaryThe Senior Manager, Service Desk is responsible for overseeing all Service Desk staff and ensuring that end users receive the appropriate assistance. This includes managing all procedures related to identification, prioritization, and resolution of incidents, including monitoring, tracking, and coordination of Service Desk functions. The ideal...


  • Simi Valley, California, United States Beacon Hill Full time

    Job Title: Senior Service Desk ManagerJob Summary:The Senior Service Desk Manager is responsible for overseeing all Service Desk staff and ensuring that end users receive the appropriate assistance. This includes managing all procedures related to identification, prioritization, and resolution of incidents, as well as monitoring, tracking, and coordinating...

  • Service Desk Manager

    3 weeks ago


    Simi Valley, California, United States Apex Systems Full time

    Job Title: Service Desk ManagerJob Summary:The Service Desk Manager is responsible for overseeing the Service Desk team and ensuring that end-users receive the necessary assistance. This includes managing procedures related to incident identification, prioritization, and resolution, as well as monitoring, tracking, and coordinating Service Desk functions.Key...