Administrative Coordinator

2 weeks ago

Minneapolis, Minnesota, United States Summit Academy O I C Full time
Job Overview

Summary/Purpose

The Administrative Coordinator plays a vital role in ensuring the efficient functioning of office operations. Reporting directly to the Director of Accounting & Business Services, this full-time position is essential for providing support to staff, students, and visitors. The incumbent will manage various responsibilities related to office coordination, administrative assistance, and special projects, requiring exceptional organizational abilities and attention to detail.

Key Responsibilities

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Office Management:

  • Welcome and assist visitors at the front desk, ensuring a positive first impression.
  • Monitor student traffic in and out of the building.
  • Oversee daily office functions, including email management and correspondence.
  • Coordinate the receipt and distribution of packages from various vendors.
  • Maintain an inventory of office supplies and reorder as necessary.
  • Manage access for staff through the distribution of office keys and access cards.
  • Ensure a clean and organized office environment that promotes productivity.
  • Collaborate with building management for necessary maintenance and repairs.
  • Assist Program Managers in planning and coordinating events, including catering and supply orders.
  • Reconcile monthly expenses for reimbursement and process purchase orders.
  • Support technology needs in the conference room, including video conferencing tools.
  • Foster and maintain relationships with vendors.
  • Handle fiduciary responsibilities related to postage and funds.

Additional Duties:

  • Assist with special projects and initiatives as directed by management.
  • Adhere to organizational policies and maintain confidentiality of sensitive information.

Qualifications

  • Ability to proactively resolve complex administrative issues with sound judgment.
  • Strong planning and organizational skills.
  • Experience in prioritizing tasks and meeting deadlines.
  • Ability to thrive in a fast-paced environment and manage stress effectively.
  • Demonstrated capability to handle multiple tasks and adapt to changing priorities.
  • Willingness to take on responsibilities and assist colleagues as needed.
  • Proficient in office technology and software.
  • Excellent communication skills, both verbal and written.
  • Strong customer service orientation.
  • Meticulous attention to detail and organizational skills.
  • Ability to work independently and collaboratively.
  • Dependable and reliable.

Supervisory Responsibilities

  • This position does not have supervisory responsibilities but will manage expectations for staff and students.

Work Environment

This role is performed in a standard office setting and requires onsite presence.

Physical Requirements

The position involves routine use of standard office equipment and requires the ability to sit for extended periods.

Position Type and Work Hours

This is a full-time, non-exempt position under applicable labor laws. Standard hours are Monday through Friday.

Travel Requirements

Occasional local travel may be necessary.

Education & Experience Requirements

  • High School Diploma or GED is required.
  • A minimum of three years of experience in an office setting.
  • Strong technical skills, particularly in Microsoft Office applications.

Preferred Qualifications

  • Associate's degree or equivalent experience.
  • 3-5 years of experience in an office environment.
  • Proficient in Microsoft Office, including Outlook, Word, PowerPoint, and Excel.

Note

This job description is not intended to be a comprehensive list of all duties and responsibilities. Duties may change at any time with or without notice.

Equal Employment Opportunity

Summit Academy OIC is committed to providing equal employment opportunities to all individuals, regardless of various protected characteristics. Reasonable accommodations will be provided for qualified individuals with disabilities.

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