Senior Administrative Coordinator

2 weeks ago

Minneapolis, Minnesota, United States LoveWorks Academy Full time
Job Overview

Position Title: Senior Administrative Coordinator

Reports To: Executive Leadership Team and Board of Directors

Compensation: $25 per hour

Position Summary:

As the Senior Administrative Coordinator at LoveWorks Academy, you will deliver high-level administrative and receptionist support to the Executive Leadership Team. This role demands outstanding organizational capabilities, a keen eye for detail, discretion, and the ability to manage sensitive information with the utmost confidentiality.

Key Responsibilities:

  1. Calendar Coordination: Oversee the scheduling of meetings, appointments, and events for the Executive Team, ensuring efficient time management.
  2. Communication Management: Serve as the primary liaison between the Executive Team and various stakeholders, managing all forms of communication effectively.
  3. Travel Coordination: Organize comprehensive travel arrangements, including itineraries, accommodations, and transportation logistics for business-related travel.
  4. Meeting Support: Prepare agendas, materials, and presentations for meetings, and accurately document minutes while following up on action items.
  5. Document Organization: Maintain both electronic and physical filing systems for critical documents, ensuring easy access and proper labeling.
  6. Office Administration: Supervise daily office operations, including supply management and equipment maintenance.
  7. Event Planning: Assist in the planning and execution of school events and meetings, handling logistics such as venue selection and catering.
  8. Content Management: Collaborate with the marketing team to develop a content calendar and ensure timely distribution of communications.
  9. Financial Support: Aid in financial tasks, including expense tracking and invoice processing, liaising with the accounting department as necessary.
  10. Project Assistance: Support special projects and initiatives as directed by the Executive Team, conducting research and presenting findings as required.
  11. Confidentiality Assurance: Handle sensitive information with care, maintaining confidentiality in all matters.

Qualifications:

  • Bachelor's degree or equivalent experience preferred.
  • Demonstrated experience in an executive support role, ideally within the education or non-profit sectors.
  • Exceptional organizational and time management skills with the ability to prioritize effectively.
  • Strong verbal and written communication skills, exhibiting professionalism and courtesy.
  • Proficiency in office software and calendar/email management systems.
  • Attention to detail and commitment to high-quality work.
  • Ability to work independently and take initiative in problem-solving.
  • Flexibility to adapt to changing priorities in a dynamic environment.
  • Trustworthiness and discretion in handling confidential information.

Application Process:

Interested candidates are encouraged to submit their resume and cover letter along with any relevant supporting materials. We look forward to understanding how your qualifications align with the mission of LoveWorks Academy.

LoveWorks Academy is committed to providing equal employment opportunities to all qualified applicants and employees, ensuring a diverse and inclusive workplace.

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