Department Administrator
1 week ago
The Department Administrator provides administrative leadership to the Department of Oral Medicine, Infection and Immunity (OMII). This role serves as an administrative assistant, strategic partner, and advisor to the Chair, ensuring the efficient management of all administrative functions, including budget and finance, grants management, departmental policy development and implementation, program management, academic appointments, and related human resources functions.
Key Responsibilities- Manage the department's budgets and its four program/division budgets, including developing budgets, making budget projections, forecasting budget surpluses and deficits, signing off on transactions, allocating resources between budget lines, reconciling of budgets, and monitoring spending throughout the year.
- Manage the payment of all invoices for the department of OMII and its four respective programs/divisions.
- Manage all incoming monies, ensuring funds are accounted for and deposited into appropriate accounts.
- Serve as the human resources contact for department personnel, HSDM HR, and HUCTW as appropriate.
- Collaborate with staff on policy interpretation, develop policies, processes, and procedures to improve departmental operations, negotiate and address issues with vendors and sponsors over terms of agreements, and create and draft policy memos as needed.
- Manage all OMII appointments and re-appointments, including clinical, research, and affiliate appointments from visiting pre-undergraduate students up to full professors.
- Oversee all promotions, including pre-promotion assessment, calls for letters, drafting of promotion dossier, and management of the promotions process.
- Develop and oversee all searches, including position requests, advertisements, search procedures and processes, and interviews.
- Manage on-boarding and off-boarding for department personnel.
- Lead, manage, and prepare all required materials for visa processing.
- Manage pre-award grant submissions for PIs, acting as the liaison between the PI and the grants team to ensure all documents are completed as required and are done so in a timely fashion.
- Work with faculty on managing grant and gift awards, monitoring spending throughout the year, and collaborating with the grants team in Administration and Finance on post-award set up and grant management.
- Bachelor's degree or equivalent work experience required.
- Minimum of 3 years relevant work experience.
- Strong computer skills and proficiency in Microsoft Applications and web-based applications.
- Ability to perform the essential functions of the position with or without reasonable accommodation.
- Ability to successfully pass a comprehensive background check at hire.
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Department Administrator
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Department Administrator
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Department Administrator
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Department Grant Administrator III Position
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Boston, Massachusetts, United States Brigham & Women's Hospital(BWH) Full timeJob SummaryWe are seeking a highly skilled and experienced Senior Administrative Assistant to provide high-level administrative support to senior faculty and staff in the Department of Pathology at Brigham and Women's Hospital (BWH). The successful candidate will be responsible for managing complex research grant proposals, coordinating travel arrangements,...
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Boston, Massachusetts, United States Brigham & Women's Hospital(BWH) Full timeJob SummaryWe are seeking a highly skilled and experienced Senior Administrative Assistant to provide high-level administrative support to senior faculty and staff in the Department of Pathology at Brigham & Women's Hospital (BWH). The successful candidate will be responsible for managing complex research grant proposals, coordinating travel arrangements,...
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2 weeks ago
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Nursing Administrator
2 weeks ago
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