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Administrative Coordinator, Neurosurgery Department
2 months ago
We are seeking a highly skilled and detail-oriented Administrative Coordinator to provide exceptional support to the Director and Associate Director of the Brain Tumor Immunology and Immunotherapy Laboratories in the Department of Neurosurgery at Mass General Brigham.
Key Responsibilities- Provide administrative support to the Director and Associate Director, including managing calendars, scheduling meetings, and handling correspondence.
- Coordinate all aspects of travel for the Director and Associate Director, including booking flights, hotels, and rental cars.
- Handle purchasing, manage and complete invoice payments, reimbursements, and other payments as instructed.
- Maintain and update files for the Director and Associate Director, including CVs, biographical sketches, and other legal and administrative documents.
- Provide general administrative assistance to the Director and Associate Director's lab members, including answering phones, responding to emails, and performing other administrative tasks.
- Maintain familiarity with all applicable Partners guidelines and ensure compliance with regulatory requirements.
- Manage Insight submission and tracking of consulting agreements, confidentiality agreements, SAB agreements, and equity agreements for the Director and Associate Director.
- Provide administrative assistance with Insight submission and tracking of IRB protocols, IACUC protocols, and SRC/trial protocol documentation for the Director and Associate Director.
- Work closely with research administration to provide documents needed for submission of grants and contracts.
- Assist the Director and Associate Director with other tasks as needed.
- Proficiency in Microsoft Office, Excel, and other Microsoft Office applications.
- Excellent attention to detail and ability to learn new computer applications quickly.
- Ability to make decisions quickly and independently, with excellent interpersonal and communication skills.
- Ability to interact with individuals in senior leadership roles at Mass General Brigham and throughout the industry.
- Creative thinking, a willingness to learn new things, problem-solving, and an ability to handle multiple projects.
- Ability to handle sensitive and confidential matters discreetly and maintain confidentiality guidelines.
