Senior Administrative Assistant, Pathology Department
4 days ago
Provides high-level administrative support to senior faculty and staff in the Department of Pathology. The successful candidate will be responsible for preparing and overseeing research grant proposals and progress reports, maintaining schedules of deadlines, and updating and maintaining investigator Curriculum Vitae, Biosketches, and Other Support pages.
Key Responsibilities- Prepare and oversee research grant proposals and progress reports, including document and budget preparation and the use of Insight.
- Maintain schedule of deadlines for non-competing renewals/continuation applications.
- Responsible for updating and maintaining investigator Curriculum Vitae, Biosketches, and Other Support pages.
- Submits requisitions for various research expenditures, including purchase order requisitions, employee reimbursements, check requests, and travel arrangements following the established institutional policies and procedures.
- Orders office and laboratory supplies.
- Responsible for accurately recording and approving time for the lab personnel using the hospitals Kronos time-keeping system, following hospital policies and procedures.
- Acts as a back-up approver when needed.
- Provides research protocol assistance, including preparing and coordinating new and continuing IRB and IACUC protocols for review.
- Attends monthly BRISC and Pathology departmental research administration meetings.
- Makes arrangements for visiting speakers and prospective candidates for fellowship and junior faculty positions, including schedules, travel, hotel, announcements, and reimbursement of expenses.
- Coordinates all on-site arrangements for conferences/meetings sponsored by the faculty and other meetings that may be sponsored by the Department.
- Maintains lab meeting schedules, including preparation and distribution, room reservations, catering, and timely notification of schedule changes to staff.
- Assists the faculty with preparation of travel and submitting/tracking travel expenses.
- Processes and edits hand-written correspondence, reviews, makes editorial changes in materials, including limited rewriting.
- Assists with on-boarding staff, including providing relevant forms and materials to incoming staff, monitoring completion of all relevant forms, training, and orienting staff as needed.
- Must be highly proficient in handling all research expenditure transactions for the group, including the ability to independently track orders online and work with Client Services and Department Grant Administrator to resolve discrepancies.
- Requires the ability to positively and effectively interact with departmental and institutional staff, including faculty, junior faculty, fellows, students, administrators, technical staff, Client Services, Research Management, HR, Innovations, etc.
- Requires the ability to make decisions, take initiative, and prioritize workload to meet competing priorities.
- Excellent verbal and written skills along with strong interpersonal skills are required.
- Attention to detail and accuracy in work are critical.
- Ability to problem solve and troubleshoot.
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