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Senior Administrative Assistant, Pathology Department
2 months ago
We are seeking a highly skilled and experienced Senior Administrative Assistant to provide high-level administrative support to senior faculty and staff in the Department of Pathology at Brigham and Women's Hospital (BWH). The successful candidate will be responsible for managing complex research grant proposals, coordinating travel arrangements, and maintaining accurate records.
Key Responsibilities- Prepare and oversee research grant proposals and progress reports, including document and budget preparation, and the use of institutional systems.
- Coordinate travel arrangements, including schedules, travel, hotel, and meal accommodations, as well as expense reimbursement.
- Maintain accurate records, including investigator Curriculum Vitae, Biosketches, and Other Support pages.
- Submit requisitions for research expenditures, including purchase order requisitions, employee reimbursements, check requests, and travel arrangements.
- Order office and laboratory supplies, and coordinate with institutional departments to track and monitor research expenses.
- Act as a back-up approver when needed, and provide research protocol assistance, including preparing and coordinating new and continuing IRB and IACUC protocols for review.
- Highly proficient in handling research expenditure transactions, including the ability to independently track orders online and work with institutional staff to resolve discrepancies.
- Excellent verbal and written skills, with strong interpersonal skills and attention to detail.
- Ability to analyze situations and determine best courses of action within established guidelines.
- Understanding of federal cost principles and knowledge of office machines and troubleshooting problems.
- Work within legal, regulatory, accreditation, and ethical practice standards relevant to the position and as established by BWH/Partners.
- Follow safe practices required for the position, and comply with appropriate BWH and Partners policies and procedures.
BWH is an Affirmative Action Employer, committed to diversity and inclusion. We are an equal opportunity employer and welcome applications from qualified candidates of all backgrounds.
