Department Grant Administrator III

23 hours ago


Boston, Massachusetts, United States InsideHigherEd Full time
Job Summary

The Departmental Grant Administrator (DGA) is a key role that supports the Institute for Community Inclusion and the School for Global Inclusion and Social Development. This position provides routine oversight and management of research grant portfolios, ensuring compliance with university and research sponsor policies.

Key Responsibilities
  • Provide technical assistance to Principal Investigators (PIs) in preparing and ensuring completeness of funding proposals, budgets, and justifications.
  • Support PIs in processing non-competing continuations, progress reports, supplements, and other award/agreement amendments.
  • Monitor monthly budget reports, salary costs, supply costs, and staff/faculty effort on each research project to ensure expenses do not exceed revenues and awards are expensed with appropriate fiscal management.
  • Maintain familiarity of sponsor terms and conditions specific to Administrator's grant portfolio.
  • Provide technical assistance to PIs with contract administration, budgetary compliance, and reporting of grants.
  • Assist the ORSP Billing, Accounts Receivable, and Financial Analysis team with outreach to sponsors regarding invoicing and outstanding payments.
  • Assist ORSP with collecting information and documentation for external or internal auditors in their examination of active and terminated projects.
  • Liaise with external grant managers on subcontracts and grant applications and renewals.
  • Exhibit understanding of sub-recipient monitoring requirements.
  • Develop and maintain accurate records for each research project and prepare project summary reports for the Director of Finance, ORSP, and the Director/Associate Dean.
Qualifications
  • Bachelor's Degree, preferably in business, finance, or a similar area relevant to grant administration.
  • Master's Degree in research administration, business, finance, or a similar area preferred.
  • Five-seven years of professional experience in sponsored programs in an academic, non-profit, or equivalent setting.
  • Demonstrated post-award financial management experience with all types of award mechanisms, including grants, contracts, subcontracts, and cooperative agreements.
  • Demonstrated knowledge of program administration guidelines of both Federal and non-Federal funding agencies.
Working Conditions

This is an exempt union position. This is a grant-funded position with a current end date of June 30, 2025, subject to renewal contingent on funding and university needs.

UMass Boston is committed to the full inclusion of all qualified individuals. As part of this commitment, we will ensure that persons with disabilities are provided reasonable accommodations for the hiring process.



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