Executive Administrative Assistant

6 days ago

Reston, Virginia, United States DTLR, Inc. Full time
Job Summary

We are seeking a highly skilled and experienced Executive Administrative Assistant to join our team at DTLR, Inc. This role will provide administrative support to our Senior Vice Presidents, ensuring the smooth operation of their daily activities.

Key Responsibilities
  • Provide exceptional administrative support to Senior Vice Presidents, including calendar management, travel arrangements, and correspondence.
  • Manage complex calendars, ensuring meetings are scheduled efficiently and effectively.
  • Serve as a gatekeeper, directing calls, visits, and meetings to the most appropriate contact.
  • Prepare correspondence, presentations, and reports in the desired format.
  • Proactively prepare information for various meetings and purposes, based on an understanding of the Senior Vice Presidents' priorities and needs.
  • Arrange travel, minimize the need for Senior Vice Presidents to arrange details, and create a pleasant experience.
  • Interact with clients, vendors, and visitors while maintaining confidentiality.
  • Assist with special events, such as vendor events.
  • Make personal appointments and complete related tasks to free up Senior Vice Presidents' time for important business needs.
  • Prepare expense reports, manage calendars, manage travel, coordinate private dining reservations, and type correspondence, including presentations.
  • Maintain organization and flexibility of the office, adjusting to changing deadlines.
Requirements
  • High school diploma required; additional training or courses in business are helpful.
  • At least 5 years of experience in providing administrative assistance at the department leader level is required, with experience at the executive level highly preferred.
  • Intermediate knowledge and abilities with Microsoft Office suite and experience in phone system functionality to manage complex calling needs.
Qualifications
  • Experience with Microsoft Office (Excel, Word, PowerPoint & Outlook) and the ability to learn new computer systems quickly and retain the information.
  • Exhibit a professional communication style (both verbal and written) as shown through strong presentation skills and excellent organizational skills, with a high sense of urgency.
  • The ability to prioritize tasks to balance the immediate and long-term needs of the business.
  • Must be task-driven and proactive when executing tasks.
  • Work requires a solid knowledge of business and an excellent command of the English language to effectively communicate with management, associates, and customers.
  • Must demonstrate an ability to think strategically, plan, and organize effectively.
  • Must be able to maintain an exemplary degree of professionalism in all situations.
  • The ability to execute directives with precision and consistency.
  • Detail-oriented, excellent time management with a strong sense of urgency.
Physical Requirements
  • While performing the duties of this job, the employee is regularly required to sit.
  • The employee frequently is required to use hands to finger, handle, or feel; and talk; or hear.
  • The employee must occasionally lift and/or move up to 25 pounds.
  • Specific vision abilities required by this job may include close vision, distance vision, and depth perception.
  • The incumbent must be able to work in a fast-paced environment.

DTLR, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

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