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Administrative Executive

2 months ago

Reston, Virginia, United States VSI Full time
Position Overview

Salary: Competitive

VSI (formerly Virginia Spine Institute), a premier spinal healthcare practice, is in search of a skilled Administrative Executive to become part of our esteemed team. This is a full-time, permanent role based in our Reston, VA office.

Key Responsibilities:

  • CEO Support: Works closely with the CEO to delegate various tasks, errands, and responsibilities to enhance the CEO's focus on strategic initiatives.
  • Family Schedule Coordination: Aids in managing the CEO's family calendar and travel arrangements, ensuring seamless scheduling.
  • Marketing and Social Media Assistance: Collaborates with the CEO to address social media and marketing requirements, including content creation and audience engagement.
  • Presentation Development: Refines and enhances presentations for the executive team, creating supplementary materials for public speaking events.
  • Calendar Oversight: Proactively manages schedules to optimize meeting times and ensures awareness of significant commitments.
  • Meeting Coordination: Strategically organizes meetings to boost productivity, confirming details with participants ahead of time.
  • Email Oversight: Manages professional email communications on behalf of executives, prioritizing urgent matters and ensuring timely responses.
  • Travel Arrangements: Coordinates comprehensive travel plans, including flights, accommodations, and transportation.
  • Loyalty Program Management: Oversees travel rewards programs to maximize benefits.
  • Recognition Management: Organizes gifts and arrangements for special occasions, ensuring thoughtful recognition.
  • Technical Assistance: Provides support for technical issues, including mobile devices and accounts.
  • Team Event Coordination: Collaborates with HR and Marketing to plan team-building activities and events.
  • Legal Coordination: Schedules meetings with legal representatives concerning patient care and related matters.
  • Credentialing Management: Oversees the credentialing process for medical practitioners.

Qualifications:

  • Bachelor's degree preferred or equivalent experience.
  • Minimum of 2 years as a Personal/Executive Assistant is required.
  • 2-4 years of experience in a professional setting; healthcare experience is a plus.
  • Familiarity with social media and copywriting is preferred.
  • Exceptional interpersonal, customer service, and communication skills.
  • Ability to manage multiple priorities effectively.
  • The ideal candidate will be detail-oriented and conscientious.
  • Must be available to work in the office during standard business hours.
  • Willingness to respond to work matters outside of regular hours as necessary.
  • Proficient in Microsoft Office Suite and Google Workspace.