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Administrative Executive

2 months ago

Arlington, Virginia, United States National Council on Aging Full time
National Council on Aging

At the National Council on Aging, we are dedicated to ensuring that every individual has the opportunity to age with dignity and respect. Our mission is to enhance the lives of 40 million older adults by 2030. We are seeking an enthusiastic and skilled Executive Assistant to support our Chief Executive Officer during this pivotal period of growth.

POSITION OVERVIEW

The Executive Assistant serves as a vital resource within the Executive Office, providing high-level administrative support and managing a variety of executive tasks. This role is essential for the smooth operation of our organization and requires a professional who is self-motivated and adept at prioritizing responsibilities in a fast-paced non-profit environment.

KEY RESPONSIBILITIES

  • Deliver comprehensive administrative support, including managing calendars, drafting meeting agendas, composing correspondence, arranging travel itineraries, and preparing background materials for CEO meetings.
  • Organize and coordinate meeting schedules for the Executive Team and staff gatherings, ensuring effective communication and logistical arrangements.
  • Act as the official recorder for Board meetings, preparing accurate minutes and maintaining essential documentation.
  • Maintain up-to-date contact information for Board members and key external stakeholders, ensuring accessibility and effective communication.
  • Collaborate with the Chief of Staff and other Executive Team members to facilitate outreach and communication with external partners, enhancing the NCOA network.
  • Perform additional duties as assigned to support the Executive Office.

PROFESSIONAL QUALIFICATIONS

  • Bachelor's degree or equivalent experience.
  • A minimum of three years of experience providing support to executive leadership, preferably in a non-profit or membership organization.
  • Demonstrated experience in administrative board liaison functions.
  • Exceptional interpersonal skills with a focus on building relationships and providing high-quality service.
  • Strong written and verbal communication abilities.
  • Proficient in research and analysis, utilizing data to inform decision-making.
  • Excellent organizational skills with the capacity to manage multiple tasks in a dynamic environment.
  • A collaborative team player who can also work independently.
  • Ability to handle sensitive information with discretion and integrity.
  • Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
  • Commitment to fostering a diverse and inclusive workplace.

WORK ENVIRONMENT

The work environment is typically moderate in noise level, conducive to focused tasks.

BENEFITS

NCOA offers a comprehensive benefits package, including:

  • Medical, Dental, and Vision insurance
  • Paid vacation and sick leave
  • 403(b) Retirement plan
  • Flexible hybrid work options
  • And additional benefits

NCOA is an Equal Employment Opportunity Employer, committed to diversity, equity, and inclusion.