Executive Administrator
7 days ago
We are seeking a highly skilled and organized Executive Administrator to join our team at VSSI LLC Staffing Services. As a key member of our team, you will provide top-tier business support to site leaders and serve as a key contact for both internal and external personnel.
Key Responsibilities:- Meeting Coordination: Schedule and organize meetings, prepare executive presentations, and ensure bilingual materials are available when needed.
- Travel Support: Arrange travel plans and itineraries, ensuring smooth communication with international contacts, if applicable.
- Reporting: Generate weekly management reports, maintain cost tracking, code expenses, and provide bilingual documentation when necessary.
- Event Planning: Plan and execute meetings and events, coordinate vendors, and communicate effectively with both English- and Spanish-speaking stakeholders.
- Administrative Tasks: Update staffing spreadsheets, review invoices, handle mail, deliveries, and phone calls in both languages.
- Front Desk Management: Monitor gate and front door access, greet and direct visitors, and provide assistance in English or Spanish as required.
- Office Management: Maintain office calendars, order supplies, assist with site events, and ensure bilingual notices are distributed to staff and visitors.
- Confidentiality: Ensure data integrity and comply with security policies while handling sensitive information in both languages.
- Education: High School diploma or equivalent.
- Experience: 4-6 years of administrative support experience.
- Proficient in MS Office (Outlook, PowerPoint, Access, Excel).
- Strong communication skills.
- Ability to multitask and work under pressure.
- Positive attitude and strong work ethic.
- Ability to lift 65 pounds with or without accommodation.
- Typing speed of 50 WPM or better.
Bilingual (English/Spanish) preferred.
We offer a supportive and collaborative work environment, diverse and dynamic tasks, and opportunities to grow and develop your skills.
To apply, please visit us in person with your resume at 655 W Illinois Ave, Site 133, Dallas, TX 75224. Applications are accepted from 8:00 AM to 3:30 PM, Monday through Friday.
-
Executive Administrator
4 weeks ago
Arlington, Virginia, United States VSSI LLC Staffing Services Full timeExecutive AdministratorLocation: Arlington, TXJob Summary:We are seeking a highly skilled and organized Executive Administrator to provide top-tier business support to our site leaders. This role is pivotal in maintaining high service levels for both internal and external personnel.Key Responsibilities:Meeting Coordination: Schedule and organize meetings,...
-
Executive Administrator
2 weeks ago
Arlington, Virginia, United States VSSI LLC Staffing Services Full timeExecutive AdministratorLocation: Arlington, TXJob Summary:We are seeking a highly skilled and organized Executive Administrator to provide top-tier business support to our site leaders. This role is pivotal in maintaining high service levels for both internal and external personnel.Key Responsibilities:Meeting Coordination: Schedule and organize meetings,...
-
Executive Assistant to Senior Executives
2 weeks ago
Arlington, Virginia, United States LARC Staffing, LLC Full timeJob DescriptionOur client, a leading government prime contractor, is seeking an experienced Executive Assistant to provide high-level administrative support to their senior executives. This is a unique opportunity to work with a dynamic team and contribute to the success of a prestigious organization.Key Responsibilities:Provide administrative support to...
-
Executive Assistant to Senior Executives
2 weeks ago
Arlington, Virginia, United States LARC Staffing, LLC Full timeJob DescriptionOur client, a leading government prime contractor, is seeking an experienced Executive Assistant to provide high-level administrative support to their senior executives. This is a unique opportunity to work with a dynamic team and contribute to the success of a prestigious organization.Key Responsibilities:Provide administrative support to...
-
Administrative Coordinator
2 weeks ago
Arlington, Virginia, United States Intuitive Research and Technology Full timeJob Title: Administrative CoordinatorINTUITIVE is a nationally recognized Best Place to Work that provides solutions from design through production to sustainment by delivering targeted results. Our approach couples the latest technology with engineering expertise and analytical proficiency while remaining true to genuine customer relationships and a culture...
-
Executive Assistant
3 weeks ago
Arlington, Virginia, United States National Council on Aging Full timeAbout the RoleWe are seeking a highly skilled and experienced Executive Assistant to join our team at the National Council on Aging. As a critical resource for our Chief Executive Officer, you will provide executive-level office support and administrative activities across the enterprise.Key ResponsibilitiesProvide high-level administrative support,...
-
Executive Assistant
3 weeks ago
Arlington, Virginia, United States PRESTONS PHARMACY Full timeJob DescriptionThe ideal candidate will provide top-level support for a successful business owner with multiple ventures. They should be well-organized and comfortable scheduling meetings and responding to emails on the executive's behalf. Additionally, this individual should be able to draft documents and assist the executive with meeting...
-
Administrative Coordinator
2 weeks ago
Arlington, Virginia, United States FBR & Co. Full timeJob Title: Administrative AssistantCompany Overview: B. Riley FBRB. Riley FBR, Inc. is a leading investment bank that provides corporate finance, research, and sales and trading services to corporate, institutional, and high net worth individual clients.Investment banking services include initial, secondary, and follow-on offerings, institutional private...
-
Administrative Coordinator
3 weeks ago
Arlington, Virginia, United States Intuitive Research and Technology Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator to provide comprehensive support to our customer executive team.Key ResponsibilitiesServe as the primary point of contact and liaison between senior leadership and internal/external stakeholders, ensuring effective communication and coordination.Provide high-level...
-
Executive Assistant
4 weeks ago
Arlington, Virginia, United States ANSER Full time{"title": "Executive Assistant", "subtitle": "Support the Office of the DoD Chief Information Officer", "content": "At ANSER, we are seeking a highly organized and self-motivated Executive Assistant to join our team. As an Executive Assistant, you will provide administrative support to the Office of the DoD Chief Information Officer, ensuring the smooth...
-
Executive Assistant
3 weeks ago
Arlington, Virginia, United States Growing Property Company Full timeJob SummaryWe are seeking a highly skilled and experienced Executive Assistant to join our team at Growing Property Company. As an Executive Assistant, you will provide administrative support to our senior executives, ensuring seamless day-to-day operations and contributing to the success of our organization.Key ResponsibilitiesManage executive calendars,...
-
Executive Assistant to CEO
1 week ago
Arlington, Virginia, United States Con-Real, LP Full timeJob Title: Senior Executive AssistantCon-Real, LP is seeking a highly skilled and experienced Senior Executive Assistant to join our team.Job Summary:The Senior Executive Assistant will provide administrative support to the CEO, ensuring the smooth operation of the executive office. This role will be responsible for managing the CEO's calendar, preparing...
-
Executive Assistant
2 weeks ago
Arlington, Virginia, United States PLUS Communications Full timeJob SummaryWe are seeking a highly organized and detail-oriented Executive Assistant to join our team at PLUS Communications. As a key member of our team, you will be responsible for managing the daily and long-term schedules for several partners, coordinating travel, meetings, and other administrative tasks.Key ResponsibilitiesManage complex calendars and...
-
Administrative Coordinator
4 weeks ago
Arlington, Virginia, United States FBR & Co. Full timeJob SummaryWe are seeking an experienced Administrative Assistant to provide high-level administrative support to various departments and senior leaders within our organization. The successful candidate will be responsible for handling confidential data, assisting with compliance and operational requirements, and interacting with high-level executives and...
-
Executive Assistant
3 weeks ago
Arlington, Virginia, United States QinetiQ Full timeJob Title: Executive AssistantWe are seeking an experienced Executive Assistant to provide high-level administrative support to senior DoD leadership within the Office of the Secretary of Defense at the Deputy Assistant Secretary of Defense (DASD) level.Key Responsibilities:Formulate and refine standard operating procedures, processes, and work...
-
Executive Assistant
3 weeks ago
Arlington, Virginia, United States ANSER Full time{"title": "Executive Assistant", "description": "Job SummaryANSER is seeking an experienced Executive Assistant to support the Office of the DoD Chief Information Officer. The successful candidate will be a highly organized and self-motivated individual with excellent communication skills and the ability to work in a fast-paced team environment.Key...
-
Administrative Coordinator
3 weeks ago
Arlington, Virginia, United States Innovative Renal Care Full timeJob SummaryWe are seeking an experienced Administrative Assistant to join our team at Innovative Renal Care. As an Administrative Assistant, you will be responsible for providing administrative support to our management team, executing confidential assignments, and relieving them of clerical and administrative tasks. You will perform standard administrative...
-
Executive Assistant/Project Coordinator
3 weeks ago
Arlington, Virginia, United States Zermount, Inc Full timeJob DescriptionZermount, Inc is seeking a highly skilled and experienced Executive Assistant/Project Coordinator to join our team at our Arlington, Virginia headquarters.The ideal candidate will provide exceptional administrative support to our executives, ensuring seamless day-to-day operations and project management. This is a fantastic opportunity to work...
-
Administrative Assistant
1 month ago
Arlington, Virginia, United States Yorktown Systems Full timeJob Title:Administrative Assistant (Advanced)Job Summary:We are seeking an experienced Administrative Assistant (Advanced) to provide high-level administrative support to our team. The successful candidate will be responsible for executing and leading tasks associated with mid-executive level administration, as well as providing daily supervision and...
-
Executive Assistant
3 weeks ago
Arlington, Virginia, United States QinetiQ Full timeJob Title: Executive AssistantWe are seeking an experienced Executive Assistant to provide high-level administrative support to senior DoD leadership within the Office of the Secretary of Defense at the Deputy Assistant Secretary of Defense (DASD) level.Responsibilities:Formulate and refine multiple standard operating procedures, processes, and work...