Executive Administrator

7 days ago


Arlington, Virginia, United States VSSI LLC Staffing Services Full time
Job Title: Executive Administrator

We are seeking a highly skilled and organized Executive Administrator to join our team at VSSI LLC Staffing Services. As a key member of our team, you will provide top-tier business support to site leaders and serve as a key contact for both internal and external personnel.

Key Responsibilities:
  • Meeting Coordination: Schedule and organize meetings, prepare executive presentations, and ensure bilingual materials are available when needed.
  • Travel Support: Arrange travel plans and itineraries, ensuring smooth communication with international contacts, if applicable.
  • Reporting: Generate weekly management reports, maintain cost tracking, code expenses, and provide bilingual documentation when necessary.
  • Event Planning: Plan and execute meetings and events, coordinate vendors, and communicate effectively with both English- and Spanish-speaking stakeholders.
  • Administrative Tasks: Update staffing spreadsheets, review invoices, handle mail, deliveries, and phone calls in both languages.
  • Front Desk Management: Monitor gate and front door access, greet and direct visitors, and provide assistance in English or Spanish as required.
  • Office Management: Maintain office calendars, order supplies, assist with site events, and ensure bilingual notices are distributed to staff and visitors.
  • Confidentiality: Ensure data integrity and comply with security policies while handling sensitive information in both languages.
Qualifications:
  • Education: High School diploma or equivalent.
  • Experience: 4-6 years of administrative support experience.
Skills:
  • Proficient in MS Office (Outlook, PowerPoint, Access, Excel).
  • Strong communication skills.
  • Ability to multitask and work under pressure.
  • Positive attitude and strong work ethic.
  • Ability to lift 65 pounds with or without accommodation.
  • Typing speed of 50 WPM or better.
Language:

Bilingual (English/Spanish) preferred.

We offer a supportive and collaborative work environment, diverse and dynamic tasks, and opportunities to grow and develop your skills.

To apply, please visit us in person with your resume at 655 W Illinois Ave, Site 133, Dallas, TX 75224. Applications are accepted from 8:00 AM to 3:30 PM, Monday through Friday.



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