Executive Administrator

1 month ago


Arlington, Virginia, United States VSSI LLC Staffing Services Full time
Job Summary

We are seeking a highly skilled Executive Administrator to provide top-tier business support to our site leaders. As a key contact for both internal and external personnel, you will ensure seamless operations and exceptional service.

Key Responsibilities
  • Meeting Coordination: Schedule and organize meetings, prepare executive presentations, and ensure bilingual materials are available when needed.
  • Travel Support: Arrange travel plans and itineraries, ensuring smooth communication with international contacts, if applicable.
  • Reporting: Generate weekly management reports, maintain cost tracking, code expenses, and provide bilingual documentation when necessary.
  • Event Planning: Plan and execute meetings and events, coordinate vendors, and communicate effectively with both English- and Spanish-speaking stakeholders.
  • Administrative Tasks: Update staffing spreadsheets, review invoices, handle mail, deliveries, and phone calls in both languages.
  • Front Desk Management: Monitor gate and front door access, greet and direct visitors, and provide assistance in English or Spanish as required.
  • Office Management: Maintain office calendars, order supplies, assist with site events, and ensure bilingual notices are distributed to staff and visitors.
  • Confidentiality: Ensure data integrity and comply with security policies while handling sensitive information in both languages.
Qualifications
  • Education: High School diploma or equivalent.
  • Experience: 4-6 years of administrative support experience.
  • Skills: Proficient in MS Office (Outlook, PowerPoint, Access, Excel), strong communication skills, ability to multitask and work under pressure, positive attitude and strong work ethic, ability to lift 65 pounds with or without accommodation, and typing speed of 50 WPM or better.
Language

Bilingual (English/Spanish) preferred.



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