Operations Coordinator

1 week ago


Las Vegas, Nevada, United States Gothic Landscape, Inc. Full time
Job Overview

Gothic Landscape, Inc. is seeking a highly organized and detail-oriented Operations Administrator to join our team. As a key member of our Customs & Models department, you will be responsible for scheduling and managing work orders, tracking logs, and preparing reports for our operational team.

Key Responsibilities:

  • Scheduling and Work Order Management: Responsible for scheduling and accepting work orders, ensuring timely completion and coordination with various departments.
  • Customer Service: Answering calls from builders, responding to inquiries, and resolving issues related to warranty dates and work orders.
  • Log Management: Tracking multiple logs on Excel, generating maps for turnovers, and maintaining accurate records.
  • Submittal Preparation: Preparing submittals for client architect approval, ensuring compliance with company standards.
  • Database Management: Tracking completion dates of landscape activities in our database, ensuring up-to-date information.
  • Financial Reporting: Preparing job budget reports for our operational team, providing insights into project performance.
  • Pre-Construction Meetings: Assisting in pre-construction meetings, tracking action items for various departments, and ensuring seamless project execution.
  • AWA Management: Tracking AWA numbers, approval dates, and PO receipt and billing, ensuring accurate records.
  • Client Communication: Corresponding with clients regarding unpaid purchase orders, resolving issues promptly.
  • Post-Install/Maintenance Revenue: Tracking monthly post-install/maintenance revenue, communicating with Superintendents on completed areas requiring turnover to maintenance.
  • Travel Requirements: Occasional travel to AZ and/or CA may be necessary to support company operations.

Requirements:

  • Bilingual Spanish: Bilingual Spanish is highly preferred, with excellent communication skills.
  • Computer Skills: Must be computer savvy with experience in Microsoft Excel, able to learn new software applications.
  • Attention to Detail: Proven attention to detail and organizational skills, with ability to manage competing projects and deadlines.
  • Adaptability: Easily adaptable to changes in the work environment, with ability to learn new programs and systems.

Benefits and Perks:

  • Medical, Dental, Vision: Comprehensive medical, dental, and vision benefits.
  • 401(k) & Roth IRA: Company-matched 401(k) and Roth IRA plans.
  • Paid Holidays: 9 paid holidays per year.
  • Paid Vacation & Sick Leave: Generous paid vacation and sick leave policies.

Gothic Landscape, Inc. is an equal opportunity employer, committed to diversity and inclusion in the workplace.



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