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Administrative Coordinator, Portfolio Reporting Solutions

2 months ago

Cambridge, Massachusetts, United States Massachusetts Institute of Technology Full time

**Job Summary**

Massachusetts Institute of Technology (MIT) is seeking an experienced Administrative Assistant to join the Portfolio Reporting Solutions (PRS) team. As an Administrative Assistant, you will provide high-level administrative support to the PRS team, interacting and collaborating with operational, investment management, and real estate development professionals.

**Key Responsibilities**

  • Manage vendors that extract data from manager-provided investment reporting
  • Organize and maintain checklists, policy documentation, and team project management trackers
  • Represent the PRS team to internal and external constituencies
  • Perform and support investment data capture and validation
  • Coordinate and schedule appointments, meetings, and lunches/dinners
  • Arrange travel and process reimbursements
  • Support annual budget process and process accounts payable needs
  • Assist with signature processes and take minutes in select meetings
  • Provide general backup support

**Requirements**

  • High school diploma or equivalent
  • Five years of administrative experience
  • Track record of suggesting and implementing improvements to increase effectiveness and efficiency
  • Strong analytical, interpersonal, and verbal and written communication skills
  • Attention to detail
  • Discretion and judgment with confidential information/issues
  • Proficiency with Outlook, Excel, SharePoint, and Word
  • Ability to learn about data management and financial instruments

**Preferred Qualifications**

  • Bachelor's degree
  • Two years of experience with data-related processes and/or document management workflows
  • Tableau experience