Current jobs related to Senior Administrative Coordinator - Westbrook, Maine - Service Experts
-
Administrative Support Specialist
3 weeks ago
Westbrook, Maine, United States Hope Community Support Services LLC Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to support our team at Hope Community Support Services LLC. The successful candidate will provide administrative support to ensure the smooth operation of our office.Key Responsibilities:Provide administrative support to ensure the efficient operation of the...
-
Administrative Support Specialist
2 weeks ago
Westbrook, Maine, United States Hope Community Support Services LLC Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to support our team at Hope Community Support Services LLC. The successful candidate will provide administrative support to ensure the smooth operation of our office.Key Responsibilities:Provide administrative support to ensure the efficient operation of the...
-
Administrative Reception Specialist
2 months ago
Westbrook, Maine, United States Hope Community Support Services LLC Full timeJob OverviewWe are looking for an Administrative Reception Specialist who will be responsible for various clerical and administrative tasks that contribute to the overall efficiency of our organization.Key Responsibilities:Compose and prepare official correspondence and documentationOrganize and coordinate appointments and eventsWelcome and assist visitors...
-
Operations Coordinator
4 weeks ago
Westbrook, Maine, United States Maine Medical Center Full timeJob SummaryWe are seeking a highly skilled and detail-oriented Operations Coordinator to join our team at MaineHealth. As an Operations Coordinator, you will provide administrative, professional, and analytical support to our Behavioral Health Programs and Projects.Key ResponsibilitiesPlan, implement, and oversee special projects, ensuring timely completion...
-
Operations Coordinator
1 month ago
Westbrook, Maine, United States Maine Medical Center Full timeJob SummaryAs an Operations Coordinator at MaineHealth Behavioral Health Programs, you will provide high-level administrative, professional, and analytical services to support the success of our programs and projects. This role requires strong organizational skills, attention to detail, and the ability to work independently and collaboratively with teams.Key...
-
Cybersecurity Coordinator
5 days ago
Westbrook, Maine, United States ProSearch Maine Full timeCybersecurity Coordinator Job DescriptionProSearch Maine is seeking a skilled Cybersecurity Coordinator to lead cybersecurity coordination and outreach initiatives across state government levels and affiliated organizations. This role focuses on building cybersecurity awareness, readiness, and best practices.Key Responsibilities:Develop and deliver...
-
Operations Coordinator
2 weeks ago
Westbrook, Maine, United States Maine Medical Center Full timeJob SummaryWe are seeking a highly skilled Operations Coordinator to provide administrative, professional, and analytical services to MaineHealth Behavioral Health Programs or Projects. This role will independently plan, implement, and oversee special projects, and may oversee staff to ensure timely completion of assignments. The successful candidate will...
-
Administrative Assistant/Receptionist
2 weeks ago
Westbrook, Maine, United States Avita of Stroudwater Full timeJob SummaryAs the first point of contact for residents, visitors, and associates, you will play a crucial role in creating a warm and welcoming environment at Avita of Stroudwater. You'll be the face of our community and all we represent.Responsibilities:Greet and welcome residents, families, and visitors with a friendly and helpful attitude.Answer incoming...
-
Training Coordinator
1 month ago
Westbrook, Maine, United States Blue Star Partners LLC Full timeJob DescriptionBlue Star Partners LLC is seeking a highly skilled and organized Training Coordinator to join our team. As a key member of our organization, you will be responsible for providing Learning Management System (LMS) software support and ensuring that all training requirements are met.Key Responsibilities:Assist departments in defining training...
-
Senior Annotation Software Developer
6 days ago
Westbrook, Maine, United States JobRialto Full timeJob Title: Senior Annotation Software DeveloperAt JobRialto, we are seeking an experienced Senior Annotation Software Developer to join our data engineering team in our R&D AI Center of Excellence. In this role, you will develop and deploy software to process and deliver data from annotation platforms to be used by data scientists for machine learning...
-
Warehouse Operations Coordinator
2 weeks ago
Westbrook, Maine, United States Window World of New Hampshire & Southern Maine Full timeJob SummaryWindow World of Southern Maine is seeking a highly organized and detail-oriented Admin/Warehouse Associate to support the day-to-day operations of the office. Key ResponsibilitiesProvide exceptional customer service and phone supportAssist with scheduling and coordinating sales leadsManage inventory and product deliveriesPerform general reporting...
-
Branch Office Coordinator
2 weeks ago
Westbrook, Maine, United States Edward Jones Full timeAbout the RoleWe are seeking a highly skilled and motivated Branch Office Administrator to join our team at Edward Jones. As a key member of our branch team, you will play a critical role in delivering exceptional client service and supporting the financial advisor in achieving their goals.Key ResponsibilitiesProvide exceptional client service and support to...
-
Office Coordinator
2 weeks ago
Westbrook, Maine, United States Window World of New Hampshire & Southern Maine Full timeJob OverviewWindow World of New Hampshire & Southern Maine is seeking a highly organized and detail-oriented Office Administrator to facilitate the day-to-day operations of our office. As a key member of our team, you will be responsible for providing exceptional customer service, managing administrative tasks, and ensuring the smooth operation of our...
-
Office Coordinator
2 weeks ago
Westbrook, Maine, United States Window World of New Hampshire & Southern Maine Full timeOffice AdministratorWindow World of Southern Maine is seeking a highly organized and detail-oriented Office Administrator to facilitate the day-to-day operations of our office. As a key member of our team, you will be responsible for providing exceptional customer service, managing inventory, processing payments, and maintaining a clean and organized...
-
Office Coordinator
1 month ago
Westbrook, Maine, United States Window World of New Hampshire & Southern Maine Full timeJob SummaryWindow World of New Hampshire & Southern Maine is seeking a highly organized and detail-oriented Office Administrator to facilitate the day-to-day operations of our office. As a key member of our team, you will be responsible for providing exceptional customer service, managing inventory, processing payments, and maintaining a clean and organized...
-
Senior Employee Relations Manager
2 weeks ago
Westbrook, Maine, United States IDEXX Laboratories Full timeJob SummaryThe Senior Employee Relations Manager is responsible for leading a team of HR Advisors who are involved in administering programs designed to foster a positive employee relations environment. This includes identifying employee relations issues and recommending appropriate actions to address and resolve those issues. The successful candidate will...
-
House Supervisor
3 weeks ago
Westbrook, Maine, United States Maine Health Full timeMaineHealth is seeking a skilled House Supervisor to lead our hospital team on weekends. As a senior leader, you will allocate resources, direct patient care, and work closely with our senior leadership team and safety officer. This role requires strong clinical and administrative skills, with a focus on patient safety and quality care. If you have a passion...
-
Senior Product Manager Clinical Insights
2 weeks ago
Westbrook, Maine, United States IDEXX Laboratories Full timeJob Summary:IDEXX Laboratories is seeking a seasoned Senior Product Manager to lead initiatives that harness data science, machine learning, and AI technologies to create seamless product experiences for our Diagnostic SW Clinical Insights Tools. This pivotal role aims to enhance clinical efficiency and patient outcomes by optimizing clinician workflows and...
-
Chief Financial Officer
2 weeks ago
Westbrook, Maine, United States Woodfords Family Services Full timeAbout the JobPemberton & Associates is excited to be retained by Woodfords Family Services to find their next Chief Financial Officer.Established in 1967, Woodfords has grown to become a recognized industry leader in Maine through the dedication and passion of the leadership team, board, and staff.For over 55 years, Woodfords Family Services has been...
-
Nurse Care Specialist
2 weeks ago
Westbrook, Maine, United States Good Samaritan Society Full timeJob SummaryDemonstrates expertise in nursing practices, utilizing age and population-specific standards in their assigned clinical setting. Provides comprehensive care to residents, including preventative measures, health maintenance, diagnosis, and treatment.Coordinates care, conducts resident assessments, educates residents, and performs various nursing...
Senior Administrative Coordinator
2 months ago
Reports To: General Manager
Status: Full-time, Regular position
Category: Administrative/Clerical
Position Overview:
The Senior Administrative Support role is pivotal in overseeing the operations of multiple administrative staff members. This position is tasked with training, mentoring, and guiding other administrative personnel to ensure that all output meets and exceeds established quality standards. The role also encompasses providing comprehensive administrative and clerical assistance in alignment with standardized protocols.
Key Responsibilities:
1. Manage incoming calls, directing them to the appropriate personnel as necessary.
2. Organize and distribute mail, procure office supplies, and maintain organized filing systems.
3. Handle petty cash transactions, ensuring accurate documentation and monthly reconciliations.
4. Process payments and manage deposit activities, including maintaining accurate cash logs.
5. Create and manage purchase orders with appropriate management approvals, adhering to standardized procedures.
6. Maintain records of consigned inventory and reconcile invoices against purchase orders.
7. Process warranty claims and manage Returned Goods Authorization forms.
8. Review and verify timesheets for accuracy before submission for payroll processing.
9. Ensure timely completion of billing activities and manage accounts receivable tasks.
10. Oversee membership activities, including filing agreements and generating reports.
11. Ensure accurate closure of center tickets and manage employee documentation.
12. Generate reports to track the status of various activities and assist in fiscal closing processes.
Qualifications:
- High school diploma or equivalent with a minimum of 5 years of experience in clerical or accounting roles.
- Familiarity with standard administrative practices and procedures.
- Ability to maintain confidentiality and manage sensitive information.
- Strong organizational skills and the ability to prioritize multiple tasks effectively.
- Excellent communication skills, both verbal and written, with a focus on customer service.
- Proficiency in Microsoft Office Suite, particularly Word, Excel, and Outlook.
What We Offer:
Service Experts provides a comprehensive benefits package designed to support the health and wellness of our employees and their families. This includes competitive pay, paid time off, medical, dental, and vision insurance, a 401(k) retirement savings plan with company matching, life insurance options, and disability insurance. Additionally, we offer supplemental benefits such as legal advice, pet insurance, and access to world-class training and career development opportunities.
