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Executive Administrative Coordinator
2 months ago
BCforward is on the lookout for a dedicated Executive Administrative Coordinator to support our dynamic team.
Position Title: Executive Administrative Coordinator
Location: Not specified
Contract Duration: 3 Months with potential for extension
Employment Type: FULL TIME (>30 HRS WEEKLY), [CONTRACT], [ON-SITE]
Compensation: $26.00 - $27.50 per hour (W2)
Please note that actual compensation may vary based on various factors including experience and responsibilities.
Key Responsibilities:- Manage a significant volume of travel and expense claims for team members, ensuring compliance with established policies.
- Assist team members with scheduling and calendar management as needed.
- Screen incoming communications and assess their urgency while maintaining confidentiality.
- Coordinate logistics for both internal and external meetings.
- Arrange and oversee travel plans, both domestic and international.
- Organize all elements of internal and external events, including catering and transportation arrangements.
- Draft high-quality correspondence for individuals at all organizational levels.
- Maintain departmental documentation, including organizational charts and executive biographies.
- Proactively manage routine tasks and communicate any potential issues or delays.
- Support the preparation of presentations and reports, including printing and binding for meetings.
- A minimum of five years of experience in an administrative role.
- Ability to exercise discretion and sound judgment in sensitive situations, with experience interacting with senior management.
- Exceptional interpersonal, written, and verbal communication skills.
- Strong proficiency in Microsoft Office Suite.
- Excellent telephone etiquette and the ability to prioritize competing demands.
- A college degree is advantageous.
- Familiarity with Concur for travel and expense management.
Founded in 1998, BCforward is a Black-owned firm dedicated to providing innovative solutions that support value capture and digital product delivery for organizations globally. With a strong commitment to diversity and excellence, BCforward has been a leader in workforce management and professional services for over 25 years.
BCforward is an equal-opportunity employer, ensuring that all qualified applicants receive consideration for employment without discrimination.
