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Event Coordinator

2 months ago

West Bend, Wisconsin, United States Delta Defense Full time
About the Role

We are seeking a highly organized and detail-oriented Event Coordinator to join our team at Delta Defense. As an Event Coordinator, you will be responsible for planning and executing various events, managing logistics, and providing exceptional customer service.

Key Responsibilities
  • Manage event documentation, including the company Event Calendar, Executive Summaries, and the Events Scorecard.
  • Provide on-site support during events, from pre-planning to load out, ensuring accuracy, professionalism, and consistent brand representation.
  • Coordinate supplies, packing lists, and shipments to ensure materials arrive at events on time and are promptly returned, inventoried, and stored.
  • Collect after-event feedback and use the insights to improve the event planning process and help inform future executions.
  • Execute booth set-up and tear-down as needed.
  • Organize and track event material inventory (onsite and external storage).
  • Facilitate staff registrations, housing, food, and travel arrangements.
  • Communicate with internal and external stakeholders to determine event details and requirements, goals, and requests.
  • Create and maintain internal communications.
  • Coordinate meetings for planning and execution of events.
  • Assist with contracts, budget management, reconciliation, and invoicing.
  • Maintain a professional attitude and appearance as you represent the USCCA brand.
  • Sell USCCA memberships at annual nationwide events.
Requirements
  • High school diploma or GED.
  • Bachelor's degree in business, marketing, events, or related field, or equivalent experience.
  • At least 2+ years of experience in event planning and execution.
  • Required to pass and maintain Producers Property and Casualty License. Paid training is provided for all hires.
  • Sales-oriented professional with the ability to work independently or as part of a team.
  • Ability to travel up to 50% throughout the U.S. and work outside traditional office hours.
  • Experience with event contracts.
  • Experience working in a highly collaborative role with multiple stakeholder groups.
  • Proven ability to communicate and work effectively with a diverse range of people at all levels and functions of the organization.
  • Detail-oriented, proactive problem solver with excellent verbal and written communication and conflict-resolution skills.
  • Ability to exercise tact and discretion in dealing with the public.
  • Proven ability to self-direct and be resourceful.
  • Skilled at working in a fast-paced, dynamic environment and on multiple projects simultaneously.
  • Ability to work under pressure and meet deadlines.
  • Proficient in Google Suite/Microsoft. Expertise with Google Sheets/Microsoft Excel.
  • Demonstrates the Core Values of Delta Defense, LLC.
What We Offer
  • 23 Days of Personal Time Off, 8 company holidays, plus paid day of volunteer service annually
  • Personal protection, fitness, and home office reimbursement program ($500 annually)
  • Robust insurance coverage options: Medical, Dental, Vision, HSA, FSA, Life, STD, LTD, & Pet Insurance
  • Complimentary USCCA Elite membership & store discounts
  • Nationally recognized in 2023 as a Newsweek Top 100 Americas Most Loved Workplace
  • Top Workplaces USA award in 2022
  • Named on Inc. 5000 Fastest Growing Private Companies list 13 years in a row
  • Milwaukee Journal Sentinel Top Workplace award 7 years in a row
  • Milwaukee Business Journal Best Place to Work award 6 years in a row
  • We are a fun, fast-paced, and rewarding place to work and grow