Payroll Specialist
4 weeks ago
The Payroll Specialist is responsible for the day-to-day and off-cycle payroll operations for assigned pay cycles. This includes ensuring compliance with established procedures for the accurate and timely preparation, documentation, maintenance, and disbursement of payroll checks, payroll taxes, vacation, PTO, and leave of absence records for assigned pay cycles.
Key Responsibilities- Verify the reasonability of all information received from other teams and systems, including Workday (HCM), Thompson Reuters 3E, and WorkForce.
- Update the Ascentis payroll database for any changes that are not part of interfaces.
- Ensure all appropriate tax-related forms, including the Payroll and Partnership Questionnaire, W-4, and others, are received, properly completed, and implemented within the payroll system.
- Ensure the payroll system reflects the appropriate wage reporting and tax withholding for all personnel, considering visa, citizenship, assignment, work location, pay method, and other factors.
- Demonstrate a deep understanding of policies and calculations for all pay groups and communicate and apply them accordingly.
- A degree in Accounting, Finance, Business, or a related field, and four years of multi-state, global payroll experience. Equivalent work experience may be substituted for a degree.
- Intermediate knowledge of payroll and related US federal, state, and local regulations, including wage and hour.
- Intermediate knowledge of multi-state and remote work tax reporting and withholding requirements. Familiarity with expatriate payroll processing is preferred.
- APA Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP) or other relevant professional certification is preferred.
- Knowledge of integrated, cross-functional business systems. Experience with Ascentis Payroll, WorkForce Software, and Workday HCM is preferred.
- Knowledge of GDPR, California, and other relevant data privacy requirements.
Client Note: Excel skills are key, with a focus on VLookup and Pivot tables. Multi-state experience, particularly in CA, NY, and DC, is important. This is a 6-month assignment, and candidates will be required to take Excel and Payroll skills assessments.
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