Administrative Assistant

5 days ago

Manassas, Virginia, United States Nationwide Refrigeration Inc Full time
Job Summary

Nationwide Refrigeration Inc is seeking a highly organized and detail-oriented Part Time Administrative Assistant to join our team. As an Administrative Assistant, you will provide administrative support to various departments, ensuring the smooth operation of our business.

Key Responsibilities
  • Administrative Support: Provide general administrative support to various departments, including organizing meetings, arranging travel, and assisting with other ad hoc tasks.
  • Communication: Collaborate effectively with team members, clients, and vendors to ensure clear and concise communication in all interactions.
  • Document Preparation: Assist in preparing various documents, presentations, and reports as required, ensuring accuracy and formatting before distribution.
  • Data Entry and Record Keeping: Accurately input data into various systems and databases, maintaining organized records and files for easy retrieval of information.
  • Accounts Payable and Receivable: Receive and record incoming bills and invoices, verify invoice details, and enter them into the accounting system, maintaining organized records for future reference.
  • Payroll Processing: Assist with entering payroll data accurately and efficiently, collaborating with the finance team to ensure timely and accurate payroll processing.
  • Maintain Confidentiality: Handle sensitive and confidential information with utmost discretion and professionalism.
Requirements
  • Education: High school diploma or equivalent; additional education in business administration or related field is a plus.
  • Experience: Proven experience as an administrative assistant or in a similar role.
  • Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfortable with using various software and databases. Strong organizational skills and attention to detail. Excellent verbal and written communication skills. Ability to handle multiple tasks and prioritize effectively.
  • Availability: Availability to work M-F as scheduled.
Benefits
  • Equity Grant: You'll be a company owner.
  • Medical/Vision: 70% company paid.
  • Dental: 50% company paid.
  • 401(k) Plan: Available after 6 months with a 4% match.
  • Short-Term Disability: Company paid.
  • Basic Term Life Insurance: $20,000, company paid.
  • AD&D Insurance: Company paid.

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