Program Coordinator Assistant

7 days ago


Manassas, Virginia, United States Commonwealth of Virginia Full time

About the Commonwealth of Virginia

The Commonwealth of Virginia is a leader in education and innovation, and we are seeking a highly skilled and detail-oriented individual to join our team as an Administrative Assistant. This role will provide critical support to the Enlisted to Medical Degree Preparatory Program (EMDP2) team, ensuring the smooth operation of our programs and services.

Key Responsibilities

  • Provide administrative support to the Director and Program Coordinator, including scheduling meetings, coordinating travel, and processing expenditures.
  • Work with students to compile materials requested by the Director and/or Program Coordinator, and ensure compliance with all Mason requirements.
  • Assist with the preparation of EMDP2 reports for stakeholders, and coordinate with undergraduate and graduate Admissions offices.
  • Process direct expenditures, honoraria, and reimbursements, including travel and food and beverage expenses.
  • Compile and maintain comprehensive databases of EMDP2 performance metrics, including standardized test dates, scores, and planned retakes.
  • Track and maintain records of student absences, tutoring and teaching assistant activities, and arrival of student transcripts.
  • Coordinate housing needs of EMDP2 students with the Housing Office, and schedule appointments for premed activities.
  • Organize files and documents, and order supplies for the teaching labs and EMDP2 office.

Requirements

  • High school diploma or equivalent.
  • Experience as an Administrative Assistant, with familiarity with standard word processing, spreadsheets, databases, and Zoom.
  • Detail-oriented with excellent organizational skills, and demonstrated communication and customer service skills.
  • Ability to work under pressure, prioritize work, and multitask, with excellent professional presentation and communication skills.
  • Ability to provide timely response to requests and inquiries regarding the EMDP2 program, and work courteously and effectively with students and faculty.

Preferred Qualifications

  • Associate's degree in a related field.
  • Enthusiasm for working in higher education and a student-oriented environment.
  • Prior experience working in a higher education environment, and prior experience working on reports.


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