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Administrative Operations Associate
2 months ago
Department: Commonwealth of Virginia
Job Category: Administrative Support
Job Type: Full-Time
Work Schedule: Full-time (1.0 FTE, 40 hrs/wk)
Telework Friendly: Yes
Pay Band: 03
Salary: Salary commensurate with education and experience
About the Department:
The Commonwealth of Virginia is dedicated to fostering an inclusive environment that promotes access, equity, and diversity within its workforce. We believe that a diverse range of perspectives enhances our organizational culture and contributes to the overall success of our initiatives.
About the Position:
The primary role of the Executive Administrative Coordinator is to deliver comprehensive administrative assistance to the leadership team. This position is vital in managing the operational needs of the department, ensuring efficient processes for all staff members. Responsibilities include facilitating communication, managing schedules, and supporting the needs of team members.
Key Responsibilities:
Provide administrative support to senior management; Collaborate with team members to gather necessary documentation; Coordinate with various departments to ensure compliance with organizational standards; Assist in the preparation of reports and presentations for stakeholders; Manage travel arrangements and logistics; Process expenditures and maintain accurate financial records; Maintain a comprehensive database of performance metrics; Organize and manage departmental files and documentation; Order supplies and manage inventory for the office; Schedule appointments and coordinate events.Required Qualifications:
High school diploma or equivalent; Proven experience in an administrative support role; Proficiency in standard office software, including word processing and spreadsheets; Strong organizational skills with attention to detail; Excellent communication and interpersonal skills; Ability to manage multiple tasks and prioritize effectively; Demonstrated ability to work collaboratively in a team environment; Professional demeanor and good judgment.Preferred Qualifications:
Associate's degree in a relevant field; Passion for supporting educational initiatives; Experience in a higher education or governmental setting; Familiarity with report generation and data analysis.Instructions to Applicants:
To be considered for this position, applicants must submit an online application along with a cover letter, resume, and a list of three professional references. Additionally, candidates should provide a brief statement detailing how their experience aligns with the commitment to diversity and inclusion within the workplace.
