Program Administrative Coordinator

2 months ago

Manassas, Virginia, United States Commonwealth of Virginia Full time

Department: Commonwealth of Virginia

Job Category: Administrative Support

Job Type: Full-Time

Work Schedule: Full-time (1.0 FTE, 40 hrs/wk)

Telework Friendly: Yes

Pay Band: 03

Salary: Salary commensurate with education and experience

Restricted: Yes

Criminal Background Check: Yes

About the Department:

The Commonwealth of Virginia is dedicated to fostering a diverse and inclusive environment that values equity and justice across all levels of its operations. Our commitment to these principles is reflected in our hiring practices and workplace culture.

About the Position:

The primary role of the Office Support Specialist is to deliver comprehensive administrative assistance to the leadership team. The incumbent will manage various administrative tasks essential for the smooth operation of the program, including coordinating logistics, maintaining records, and facilitating communication among stakeholders.

Key Responsibilities:

Provide administrative support to the leadership team; Collaborate with team members to gather necessary documentation; Liaise with admissions offices to ensure compliance with institutional requirements; Assist in the preparation of reports for stakeholders; Coordinate travel arrangements and logistics; Process expenditures and manage budgets; Maintain a comprehensive database of performance metrics; Organize and manage student records; Track attendance and participation in programs; Manage incoming correspondence and documentation; Coordinate housing and logistical needs; Maintain organized files and documentation; Order supplies as needed; Schedule appointments and manage calendars; Assist in organizing events and activities.

Required Qualifications:

High school diploma or equivalent; Proven experience in an administrative support role; Proficient in standard office software and communication tools; Strong attention to detail and organizational skills; Excellent communication and customer service abilities; Ability to manage multiple tasks effectively; Strong team collaboration skills; Professional demeanor and judgment; Timely responsiveness to inquiries and requests.

Preferred Qualifications:

Associate's degree in a relevant field; Passion for working in a supportive educational environment; Experience in higher education administration; Familiarity with report generation and data analysis.

Instructions to Applicants:

To be considered for this position, applicants must submit an online application along with a cover letter, resume, and a list of three professional references. Additionally, candidates should provide a brief statement detailing how their experiences align with the values of equity and inclusion.

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