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Administrative Coordinator

2 months ago

Tampa, Florida, United States Banko Overhead Doors Full time
Job Summary

Banko Overhead Doors is seeking a highly skilled and detail-oriented Administrative Specialist to join our team. As an Administrative Specialist, you will be responsible for planning, directing, and coordinating administrative services, including records and information management, mail distribution, facilities planning and maintenance, custodial operations, and other office support services.

Key Responsibilities
  • Administrative Support
    • Provide administrative support to staff in various departments, including data management and reporting for Fleet, Customer Service, Facilities, and EHS.
    • Track and follow up on safety program participation, daily shipping and scanning for the customer service team, and fleet maintenance and billing.
  • Facilities Management
    • Monitor the facility to ensure it remains safe, secure, and well-maintained.
    • Serve as the point person for facility needs and maintenance, identifying any improvement needs.
    • Act as the primary liaison between company staff and building managers, providing information, answering questions, and responding to requests.
  • Office Operations
    • Manage the smooth functioning of all office equipment and systems, including facilities, telephone systems, computers, internet, printers, etc.
    • Phone System Administrator, setting up extensions and voice mail, and showing employees how to use phone features.
    • Work with phone service providers and equipment vendors on service, pricing, and billing issues.
  • Housekeeping and Maintenance
    • Regularly clean and organize commonly used areas of the office, conference rooms, storage room, and kitchen.
    • Stock supplies as needed.
  • Event Planning
    • Prepare for team meetings by setting up location, food, and drinks.
  • Mail and Package Delivery
    • Collect and deliver mail and packages for the office.
Requirements
  • Education and Experience
    • Prior related office experience preferred.
    • High School Diploma or GED.
  • Skills and Abilities
    • Ability to juggle multiple projects with accuracy.
    • Exceptional customer service skills, over the phone and in person.
    • Strong sense of urgency and problem-solving skills.
    • Excellent written and verbal communication skills.
    • Computer savvy and proficient in Microsoft Suite.
Compensation

20-24 Hourly Wage